HR Administrator

3 weeks ago

Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

I am excited to be recruiting a HR Administrator for Jackson Hogg on a permanent basis to join our growing HR Consultancy Team. You will be reporting to The Head of HR Partnership.

We are trusted partners to our clients in the STEM sector. We offer practical and pragmatic HR advice which is underpinned by up-to-date knowledge of legislative issues and evolving best practice.

The role of HR Administrator is a key role which supports the smooth running of the team to deliver an exceptional service to our clients. Whilst our remit is varied due to the diverse needs of our customers, organisation and planning are key to our ability to deliver for our clients. HR Administrators may work directly with clients to administer the employment relationship with their staff, or within the HR Partnership function.

It is essential the HR Partnership team reflect Jackson Hogg’s values in the work we do and deliver our services in a way which is based on core values of care, trust and respect.

**Administration of the following for our clients**:

- Employee onboarding, including written and verbal communication with a variety of internal and external stakeholders on the new starter journey
- Drafting and distributing documentation required at the beginning of the employment relationship, such as contracts of employment and other company information
- Ensuring legislative requirements are met, such as Right to Work in the UK regulations
- Entering and updating information in company databases or HR Information Systems (HRIS)
- Changes to employment terms and conditions during the employment relationship, such as salary increase letters and role changes
- Documents which relate to employee relations processes, such as absence, disciplinary, grievance, redundancy
- Analysing and presenting data which forms part of our support services to clients, for example, employee feedback, absence data
- Taking meeting minutes from meetings with employees, either in person or virtually depending on the client’s need

**Support for the HR Partnership team to support our clients**:

- Administration of the relationship, such as contracts, record keeping and document management
- Assist with project work and associated documentation. For example, arranging documentation such as presentations, reports, and plans
- Taking notes and recording actions from internal and client meetings and supporting the team by coordinating the completion of these actions
- Acting as a point of contact for our clients by taking messages or directing queries to the most appropriate member of the team
- Dealing with office-based tasks including printing and posting letters and other documentation

**Skills and Experience**
- Knowledge of tasks and activities which constitute employment administration, including the role of relevant legislation Excellent attention to detail and proof-reading skills
- IT literate, able to create documents in Microsoft packages which are well-formatted and adhere to Jackson Hogg’s and our client’s branding guidelines
- Organised, able to prioritise own workload and plan to deliver to deadlines
- Able to quickly build rapport with colleagues, clients and internal stakeholders

**Attitude and Behaviours**
- Positive and flexible to deal with a variety of tasks to meet the needs of the function
- Supportive of the changing and varied needs of the team
- Proactive and committed to maintaining and extending own knowledge by use of practitioner resources

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

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