Logistics Supervisor

3 months ago

Kingston upon Thames, United Kingdom St George's University Hospitals NHS Foundation Trust Full time

**Job Summary**:
To manage and develop the operational and strategic management of the Supply Chain and Logistics Team across the SWL Procurement Partnership Services sites as follows:

- Ensure the provision of a professional and customer focussed replenishment service to user departments through the local Supply Chain and Logistics Team.
- Ensure the team is well trained and has the resources to maintain an efficient replenishment process and cost effective stock levels.
- Maintain effective relationships with all key stakeholders.
- Assist the line manager with managing all aspects of the NHS Supply Chain supplier account
- Be responsible for any site-based Risk Management activity

The post holder will be expected to use their initiative and work independently with a minimum level of supervision.

**Main Duties / Key results areas**:

- In conjunction with the Line Manager, plan and distribute all work activities to the Supply Chain and Logistics Team for their respective site.
- To oversee and co-ordinate the work of the site Supply Chain and Logistics Team so as to maximise efficiency and effectiveness.
- To monitor site activity making adjustments to workloads as necessary and provide regular performance reports as required.
- To act as Logistics Representative for specific departments.
- To develop site stock review schedules and monitor completion and approve relevant changes.
- To provide support and guidance to the Supply Chain Manager, Materials Management Officers, and Logistics Team
- To coach the site Supply Chain and Logistics Team on technical/operational aspects of the service.
- To play a key role in the escalation of major replenishment issues between user departments, the team and suppliers.

The South West London Procurement Partnership came together on 1st April 2021 as a new single procurement service acting directly on behalf of; Croydon Health Services NHS Trust, Epsom & St. Helier NHS Trust., Kingston Hospital NHS Foundation Trust and St. George’s NHS Foundation Trust whilst also providing services to the wider South West London integrated care system. The new service is hosted by St. George’s NHS Foundation Trust.

The purpose of the new service is to deliver better outcomes for partners through delivery at scale -benefits for patients, staff and the wider health economy. The creation of the South West London Procurement Partnership is a critical foundation in developing the common infrastructure that will enable the wider place-based and system-level transformation in patient care which is at the heart of all 4 Trusts’ strategic aims; and support increased financial sustainability.

Our new operating model represents a strong shift to regional delivery supported by expert procurement specialisms across all of our services where contributions are fully recognised and valued by all and our staff feel empowered to carry out their duties to the best of their abilities.

Based at Kingston Hospital

**Main Duties / Key results areas**:

- In conjunction with the Line Manager, plan and distribute all work activities to the Supply Chain and Logistics Team for their respective site.
- To oversee and co-ordinate the work of the site Supply Chain and Logistics Team so as to maximise efficiency and effectiveness.
- To monitor site activity making adjustments to workloads as necessary and provide regular performance reports as required.
- To act as Logistics Representative for specific departments.
- To develop site stock review schedules and monitor completion and approve relevant changes.
- To provide support and guidance to the Centrals Stores Manager, Materials Management Officers, Central Stores Officer and Logistics Officers.
- To coach the site Supply Chain and Logistics Team on technical/operational aspects of the service.
- To play a key role in the escalation of major replenishment issues between user departments, the team and suppliers.
- Ensure that periodic stock reviews are completed with user departments and suppliers.
- Where necessary provide operational cover for Logistics and Supply Chain staff during periods of leave and other absences.
- Ensure adequate storage and materials management of ward/department stocks, including appropriate stock rotation and COSHH assessments.
- To advise user departments on layout, storage space, shelving, storage bins, labelling of product and housekeeping of storage areas.
- Co-ordinate all major storage layout changes or physical department relocations for Supply Chain and Logistics managed areas, ensuring that resources are available to ensure mínimal disruption to the user department.
- When required, represent the Services on Supply Chain and Logistics issues with external organisations, e.g. NHS Supply Chain.
- To assist in the development and implementation of new systems, processes and procedures.
- To ensure the efficient receipt, checking and marshalling of products in accordance with relevant policies and audit procedures.

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