Logistics Supervisor Based at Kingston Hospital
5 months ago
**Main Duties / Key results areas**: In conjunction with the Line Manager, plan and distribute all work activities to the Supply Chain Team for their respective site. To oversee and co-ordinate the work of the site Supply Chain and so as to maximise efficiency and effectiveness. To monitor site activity making adjustments to workloads as necessary and provide regular performance reports as required. To act as Logistics Representative for specific departments.
To develop site stock review schedules and monitor completion and approve relevant changes. To provide support and guidance to the Materials Management Officers. To coach the site Supply Chain on technical/operational aspects of the service. To play a key role in the escalation of major replenishment issues between user departments, the team and suppliers.
Ensure that periodic stock reviews are completed with user departments and suppliers. Where necessary provide operational cover for Logistics and Supply Chain staff during periods of leave and other absences. Ensure adequate storage and materials management of ward/department stocks, including appropriate stock rotation and COSHH assessments. To advise user departments on layout, storage space, shelving, storage bins, labelling of product and housekeeping of storage areas.
Co-ordinate all major storage layout changes or physical department relocations for Supply Chain materials managed managed areas, ensuring that resources are available to ensure mínimal disruption to the user department. When required, represent the Services on Supply Chain and Logistics issues with external organisations, e.g. NHS Supply Chain. To assist in the development and implementation of new systems, processes and procedures.
To ensure the efficient receipt, checking and marshalling of products in accordance with relevant policies and audit procedures. To ensure that the Receipts and Despatch area is organised effectively with regard to space requirements, segregation of product, e.g. receipts and returns, filing systems, tidiness and health and safety. To ensure returns to suppliers are effectively managed, including: interpreting and identifying product codes, quantities and supplier; making appropriate administrative arrangements and amending computerised and/or paper records To ensure the Supply Chain Materials Management team liaises with suppliers to make appropriate and timely delivery and collection arrangements.
To comply with Services and department policies and procedures. To lead on all Logistics-related risk management activity on site To participate in training and development sessions/team meetings as required. Conduct appraisals, performance reviews and one-to-ones for all site Supply Chain Team staff. Report on absenteeism, authorise holidays and ensure the well being and work-life balance of all site Supply Chain Team staff.
To carry out other duties that may be reasonably required from time to time
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