Corporate Services Coordinator

3 weeks ago


London, United Kingdom Millennium Full time

Corporate Services Coordinator

The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across MLP London offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.

**Reports to**: Head of Corporate Services UK
**Position Type**: Full-time
**Location**: Mayfair, with occasional flexibility to attend other premises
**Working Hours**: 8:00am to 5:00pm

**Principal Responsibilities**:

- ** Team Coordination**: Administer and coordinate a team (currently 7) in the London offices, providing strong people management skills and mentorship.
- ** Process Improvements**: Collaborate with the facilities team to identify opportunities for process improvements and cost-saving initiatives.
- ** Health & Safety, Maintenance, and Sustainability**: Take charge of maintaining and reporting on corporate sustainability initiatives.
- ** Day to day activities**: Mentor and guide directs through, and participate in office mobilizations, moves and changes.
- ** Office Openings and Mobilisation**: Assume responsibility for coordination of new office mobilisation and set-up, ensuring a smooth transition to new locations.
- ** High Standards Implementation**: Aim to implement the highest level of corporate services standards across the portfolio, ensuring excellence in all corporate services provided.
- ** Confidentiality and Security**: Ensure the confidentiality and security of all corporate information and data.
- ** Support**: Undertake other related projects and duties as assigned.

**Qualifications**:

- Specific certifications or licenses related to facilities management, office management, and/or corporate services.
- Proven 8-10 years of experience in office management, facilities, and front-of-house (FOH) roles.

**Requirements**:

- Demonstrated experience in corporate services and office management, including front-of-house (FOH) and facilities.
- Strong knowledge of building and FOH systems.
- Excellent problem-solving skills, with the ability to identify and efficiently resolve facility-related issues.
- Detail-oriented and organized, with the ability to prioritize tasks and manage time effectively.
- Strong communication skills, both verbal and written, to interact with internal teams, external vendors, and contractors.
- Ability to work independently as well as collaboratively within a team environment.
- Proficiency in using computer software and systems related to office and facilities management.
- Demonstrated commitment to safety protocols and regulations.
- Ability to collaborate with various business functions and build strong relationships.
- Adaptable to working independently or as part of a team.
- Skilled in multitasking within diverse programs and scenarios.
- Enjoys the diversity of the multifaceted facilities and corporate services field.



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