Business Administrator Specialist

6 months ago

Wilmslow, United Kingdom Ministry of Justice Full time

Salary
- £30,471

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- North West

City/Town
- Wilmslow

Building/Site
- HM Prison Styal, SK9 4HR

Grade
- EO

Organisation Grade for HMPPS
- Band 4

Post Type
- Permanent

Working Pattern
- Full Time

Role Type
- Analytical

Will the successful applicant have line manager responsibilities?
- No

Job description

**Overview of the job**

This is a specialist administrative job in an establishment.

**Summary**

The job holder will provide administrative support to the Security Intelligence Department and assist the Head of Security in the delivery of an effective intelligence system within the establishment.

They will be responsible for maintaining administration systems effectively and efficiently within specified timescales for the establishment

This is a non-operational job with no line management responsibilities. This role is rotational.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Analyse and evaluate intelligence information to support and inform decision making in the prevention of security breaches and management of incidents. Where required, undertake further analysis on Security Incidents Reports (SIRs) that require it
- Produce a monthly Intelligence Report and disseminate it as required within the establishment, collating feedback, before presenting the report at the monthly Security meeting
- Regularly update line management regarding local security issues and any intelligence received
- Make sure that the security intelligence system is updated, maintained, used appropriately and that staff are trained in its use as required
- Check security information received, determine level of importance and recommend responses and solutions
- Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
- Delivers in-house training in intelligence related procedures which will include both induction training for new starters and some specific on-going training which reinforces the need for all staff to adhere to security protocols
- Liaise with other establishments, Law Enforcement groups and external agencies and to disseminate intelligence and SIR information in line with local and national policies to maintain safety and security
- Provide advice and guidance to the Security Manager on current trends and issues. This includes identifying and monitoring of targets under the local supply reduction policy and extremism policy
- Monitor the Regulatory Investigatory Powers Act (RIPA) and Covert Human Intelligence Sources (CHIS) procedures in line with relevant local/national policies, audit standards, Local Security Strategy (LSS), Interceptions of Communications Commissioner’s Office (IOCCO) and other standards
- Monitor prisoner communications in line with relevant local/national policies, audit standards, LSS and the IOCCO requirements
- Support the Establishment Corruption Prevention Manager in detecting staff ‘wrongdoing’, preventing and detecting crime
- Act as the liaison for the BRENT secure fax
- Liaise with external stakeholders regarding Counter Terrorism and Extremism
- Interview prisoners where intelligence suggests they may be the victims of extremist bullying or where prisoners have requested to speak to Security relating to Counter Terrorism Unit (CTU)
- Brief and liaise with residential units regarding covert testing
- Assess any seized items such as literature/audio for any extremist content
- Compile and complete reports on TACT or Security Threat Group prisoners Undertake other administrative tasks including:

- Organise, produce and maintain accurate records for the area of work
- Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment
- Complete monitoring returns for the area of work
- Input requisitions on the finance database for purchases in the area of work
- Co-ordinate any awareness sessions for the area of work
- Prepare paperwork for checking by their manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required
- Collate information on relevant Service Delivery Indicators (SDI’s)
- Arrange any meetings including the preparation of paperwork, minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and s

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