Fleet Administrator
2 months ago
4 Days a week - Hybrid (Wexford City / Home)
The role of Fleet Administration Specialist for Europe North & East is part of the Business Partnering team within Europe North Finance. Our team collaborates with the Regional General Manager, Senior EMEA Finance Director and the team of employees and managers within the Europe North Region. The countries we support include the UK, Ireland, The Netherlands, Belgium, Norway, Sweden, Denmark and Finland. The Eastern countries include Austria, Czech, Hungary, Israel and Poland. Our team enjoys working in a dynamic and agile environment and provides solutions and support to the broader business daily. The Europe North Finance team is based in the UK and Ireland.
The Fleet Administration specialist is responsible for the day-to-day planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of our fleet vehicles.
The fleet administrator is also responsible for engaging with the Finance business partnering and accounting teams to deliver accurate and up to date information for AOP and forecasting.
FLEET Management for approx. 470 company cars in the region (North & East)
Manage all fleet administration matters with the support of the Leasing companies and other outsource partners in each country, for example:
• Lease contract management
• Ensure compliance with local car policies
• Support employees with reliable guidance
§ Provide reliable and timely change data to Accounting
§ High focus on streamlining process flows to improve efficiency while deliver expected service.
Key Activities to be undertaken:
o Ordering replacement vehicles for existing employees
o Ordering new vehicles for new employees
o Maintaining a cost and renewal schedule for all employees and countries
o Ensuring the successful rollout of our EV fleet strategy across the region
o Ensuring compliance with our fleet policy and insurance requirements across the region
o Providing solutions to employees
o Building relationships with key stakeholders
Your Technical expertise
· Proven experience in this field and the ability to demonstrate successful fleet administration and task management in a similar role
· Strong MS Excel-knowledge
· Demonstrated ability to manage multiple tasks and requests in a timely manner
· Excellent people and problem solving skills
· A hands on approach
· Pro-active and open communication skills
· Ability to prioritize and work within deadlines and timelines
In addition to salary, we work flexibly and provide 25 days holidays, excellent family friendly benefits such as attractive employer pension contribution, life assurance, income protection and private medical. There are plenty of opportunities for you to grow, develop and contribute.
We're actively building diverse teams and welcome applications from everyone. But simply having a diverse workforce is not enough. We aim to build an inclusive environment, where everyone can contribute their best work and develop to their full potential. We celebrate our differences and recognise the importance of teams reflecting the communities they serve.
Travel:
§ 10% may be require
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