Personal Assistant

6 months ago

Leeds, United Kingdom ASDA Full time

Job Advert

**_ Are you looking for an opportunity to showcase your organisational and administrative skills? Do you have experience as an _**_Personal Assistant? Can you demonstrate your experience in supporting Board levels?_**

As a Personal Assistant, you will provide the most effective organisation and administration support to a defined group of Vice Presidents. You will manage internal and external stakeholders with professionalism and care and build a wide range of relationships to get things done in a timely manner. Confidentiality is key in this role, as a Personal Assistant you'll be exposed to sensitive and confidential information, so you'll be able to demonstrate high levels of sensitivity and confidentiality at all times.

**“Everything about Asda”**

We are a values-led organisation. As such we, encourage everyone to be open and honest. We work creatively and collaboratively, valuing everyone's input.

Our collaborative culture, the size of our business and our belief in the empowerment of the individual means opportunities at Asda are abundant.

We conduct £300m worth of transactions every week. Our website handles over 2 million transactions a month. We have more than 145,000 dedicated Asda colleagues ensuring that our customers are at the heart of everything we do.

**“Everything you'll love ”**
- **Hybrid and flexible working** - everyone is looking for that work/life balance and Asda have it on point.
- **Discretionary bonus** - Rewarding you for your hard work and efforts
- **Company matched pension** - Looking forward to the future
- **25 days annual leave per year plus 8 bank holidays** - Making sure you take time for your self and switch off
- **13 paydays a year** - who doesn't love an extra payday?
- **Digital GP and Wellbeing sessions** - Asda genuinely cares so we create a culture where our people can perform at their best, the physical health and mental wellbeing of all our people is very important to us
- **Discount off your shopping at Asda and George** - with extra discounts running throughout the year - really makes a difference, saving the colleagues an average of £700 a year
- **Career development and apprenticeship and graduate schemes** - we want our colleagues to excel and grow with our business. (Link to grad scheme on Asda page)
- **Free city centre parking** - you can also use it outside working hours

Plus much more

**_ “That's more like it”_**

**“Find your role”**

As a Personal Assistant, you'll work closely with Asda's Officer population, creating credible, influential relationships amongst stakeholders both internal and external. You'll work closely with your peer group to provide support to Asda's Executive committee when required.

Within this role you'll have the opportunity to create a profile across our C-Suite and within our Finance and Legal & Compliance functions.

**Responsibilities will include but are not limited to**:

- Work as part of a wider team supporting Officers and Executive Members across the business including deputising for the Executive Assistants
- Daily administrative tasks including managing incoming and outgoing communication, management of agendas, approval of service requests as proxy, raising purchase order numbers and one time vendor requests
- Support with team administration including holiday management, approval of timesheets, new starter setup and onboarding support
- Diary and travel management including prioritising meetings and managing guest invites and room arrangements
- Supporting ad-hoc projects across the business as required with administrative support

“**Let's find out about you”**
- Have high levels of integrity and excellent organisation & planning skills
- Have the ability to ensure full confidentiality at all times
- The ability to communicate well and influence when needed
- Be able to prioritise effectively
- Proficient in use of Outlook and Microsoft Office programmes (excel, word, powerpoint)
- Be reliable with a flexible and proactive approach
- Ability to use judgement and work on own initiative when required
- “_**_Find your everything at Asda” - bringing brighter living within everyone's reach._**

We are passionate about creating a diverse and inclusive workforce, representative of the communities we serve, and are creating ways to inspire diverse talent to join Asda.

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