Senior Office Administrator/bookkeeper

3 months ago

Cranbrook, United Kingdom Mermaid Leisure Limited Full time

**Senior Office Administrator/Bookkeeper**

**Job Details**:
**Salary**:
25k-40k depending on experience

**Job Type**:
Full-time, Permanent

**About Us**:
Mermaid Leisure Ltd is a small business based in Sandhurst, Kent. We are an award-winning swimming pool installation company. We are looking for a Senior Office Administrator/Bookkeeper to join our expanding team. We are looking for someone that wants to take ownership of the day-to-operations within our fast-paced office environment.

**Responsibilities**:

- Assisting with the purchasing, taking of deliveries, and stock allocations
- Check invoices received against original Purchase Orders and query & resolve discrepancies.
- Scanning, photocopying, and filing documents.
- Keeping records up to date
- Setting up new systems and processes to ensure the smooth running of the office.
- Creating, editing, and updating spreadsheets
- Preparing and sending documents such as quotes, purchase orders and invoices through our accounting software - QuickBooks
- Experience of CIS and VAT returns and the ability to manage these elements of accounting.
- Updating and maintaining office policies and procedures
- Accurately recording weekly timesheet information, to calculate hours & expenses for pay and job costing purposes for PAYE and subcontract labour.
- Knowledge of Health and safety and relevant procedures
- Order staff uniform/ PPE
- Resolve any issues with vehicles, including insurances, MOT, services, repairs.
- To book the annual services for the office equipment and plant and machinery
- Service and maintenance management - creating quotes, contracts, managing engineer calendars, scheduling visits, and answering customer queries.
- General bookkeeping duties - reconciling customer and supplier accounts, chasing payments, reconciling bank accounts.
- Managing the office team and service engineers ensuring the smooth running of the office and the regular tasks are being undertaking on time and efficiently.
- Take the lead on large new build project initial admin, such as new project file, health and safety forms, handover booklets etc.

**Essential requirements**:

- Experience with Quickbooks software
- Open to the changing nature of the roles and responsibilities and willingness to take an all manner of tasks.
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to prioritise work.
- Attention to detail and problem-solving skills.
- Good customer service skills
- Ability to think laterally and experience of working using own initiative.
- Highly accurate
- Organised / Methodical / Flexible
- Team worker
- Enthusiastic, Trustworthy, and reliable
- Proven experience as an office administrator or similar role
- Experience with bookkeeping and accounting tasks
- Experience of managing and scheduling engineers

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£40,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- How much experience of Quickbooks do you have?

**Experience**:

- Office Adminstration: 1 year (preferred)
- bookkeeping: 1 year (preferred)

Work Location: In person

Reference ID: 1001

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