Reception & Facilities Co Ordinator

4 days ago


ClactononSea, United Kingdom JS Legal Recruitment Ltd Full time

**Reception & Facilities Co-Ordinator**

Our client base in Clacton on Sea is now recruiting for an experienced Reception & Facilities Co-Ordinator. You will contribute to the efficient operations of their offices by providing a comprehensive service to both external and internal clients.

**Reception**
- Responsible for managing the reception for two offices
- Meet and greet in a confidant and professional manor
- Responsible for maintaining the reception area, waiting room and meeting rooms
- Distribution of incoming post, franking and mange collection of outgoing post
- Supervise members of the Front of House Team

**Facilities**
- Coordinate the facilities for the firm across two offices
- Arrange for regular maintenance of equipment and internal systems (e.g. heating systems, alarms ,security cameras)
- Keep track of regular and ad-hoc facility expenses
- Assist the HR & Office Manager with managing facilities budgets
- Assist with team moves and office relocations
- Manage the stock of office, stationary and kitchen supplies
- Liaising and coordinating with external contractors and suppliers
- Compare costs and benefits when evaluating new suppliers
- Maintain an update contacts list of external suppliers
- Ensure compliance with health and safety regulations and fire safety including weekly alarm testing
- Attend the office out of hours on an ad hoc basis when services cannot be completed during office hours
- Experience as a Receptionist in a professional services environment essential
- Previous facilities coordination experience desirable within a Law firm or professional services environment
- Understanding of safety regulations in offices
- Excellent written and verbal communication skills essential
- Excellent organisation and time management
- High sense of urgency and ability to work to deadlines
- Must be able to remain calm under pressure
- A pro
- active ,professional and friendly attitude
- Be comfortable in dealing with staff at all levels
- Hours Monday - Friday 9.00am - 5.00pm
- 22 days annual leave, plus bank holidays and additional 3 days for Christmas closure
- Pension
- Friendly working environment

**Salary**: £23,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Clacton-on-Sea: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Reception: 1 year (preferred)
- Facilities: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: JSL2265



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