Finance and Office Administrator

2 weeks ago

London, United Kingdom Oasis Children's Venture Full time

**Job Title**: Finance & Office Assistant (Maternity Cover)

**Reporting to**: Finance Manager

**Working hours**:21 hours per week

**Salary**:£14.50/h - £16/h (dependant on experience)

**Main purposes of job**:
Overall
- To support the effective and efficient management of accounting systems for Oasisplay and its activities
- To implement the established financial controls
- To promote and support sound financial probity throughout Oasisplay
- To support the effective and efficient implementation of HR systems for Oasisplay and its activities
- To maintain up to date and accurate records for all staff and volunteers.

Payroll
- Support the administration of the salaries and the management of the pension provision.

Administration
- Provide general office administration.
- Complete the data entry of the accounts transactions to bought ledger, sales ledger and nominal ledger.
- Maintain accurate hard copy records of all expenditure
- Ensure efficient collection of debts due to Oasisplay ( credit management)
- Issue invoices and keep accurate records for all Oasisplay services.
- Manage the fixed asset register
- Maintain employee records according to policy and legal requirements
- Manage the online record HR record keeping system
- Recruitment
- Be actively involved in recruitment by preparing Job descriptions, posting ads and managing the hiring process
- Support the induction and settling in of new employees

Facilities
- Support the maintenance of facilities.
- Manage and order essential supplies for the main office and other sites as required.
- Maintain and administer the utilities accounts across the four Oasisplay sites.

Policies and Code of Practice
- Maintain and disseminate Oasis’s agreed policies and Code of Practice.

Fundraising
- Contribute towards financial monitoring for all external grant funders as required.

**Person Specification**:

- An accountancy or finance management qualification. (ESSENTIAL)
- Knowledge of accounts software SAGE or willingness to learn. (ESSENTIAL.)
- Knowledge of HR functions (pay & benefits, recruitment, training & development) (DESIRABLE)
- Experience of working in a charity setting (DESIRABLE)
- Ability to manage administrative tasks in an efficient and effective manner. (ESSENTIAL)
- Problem-solving and decision-making aptitude (ESSENTIAL)
- Excellent time keeping and reliability (ESSENTIAL)
- Ability to work autonomously and as part of a team. ( ESSENTIAL)

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: £14.50-£16.00 per hour

**Benefits**:

- Additional leave
- Casual dress
- Company pension
- Flexitime
- Free parking

Schedule:

- Day shift
- Flexitime
- Holidays
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- LONDON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 02/10/2023
Expected start date: 06/11/2023

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