Administrator
3 weeks ago
**Overview**:
- Location: OxfordWe have an opportunity for an experienced Adminstrator to join the project management team. This is a very busy and varied role and ideal for someone who thrives in delivering a high level of support.You will be working closely with a Project Management Partner as well as the wider business.The office is located on the perimeter of Blenheim Palace in converted barns and offers a very pleasant working environment.**Role and Responsibilities**:
- Senior Partner Support;- Diary management including booking travel arrangements i.e. flights, hotels, meetings, etc
- Co-ordinate meetings for the office, including regular management meetings (such as monthly Partners, Associates and Team Managers) and annual staff appraisals
- Preparing letters, presentations and reports
- Liaising with staff, suppliers and clients
- Arranging appointments, implementing and maintaining procedure/administration systems
- Arrange and prepare any drinks (tea/coffee etc) and any lunches required for meetings or training sessions etc.
- Raising professional fee invoices, managing outstanding client invoices
- Compiling weekly team planners for our project managers
***Marketing Support;- Supporting the Marketing department with formatting, proof reading, collating, updating presentations, printing and binding of reports and pitches
- Creation of bids and bid management along with binding and photocopying of documents
- Production of letters, reports, and other documents to a high standard. Ensure that all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the Ridge Style Book
- In-house database: add and amend data entries when required, checking that information is correct and as complete as possible
- Practice wide management and coordination of service support contacts
- Enter invoice details onto database ensuring that the fee is checked (maths and text) and signed by relevant staff, taking copies for the job file and typing cover letters
- Assistance with office marketing events
**Experience and Skills Required**:
**What we need from you**:
- Excellent time management, organisation, co-ordination and prioritising skills Strong proof reading and attention to detail skills
- Advanced IT skills - Microsoft Office, Outlook, Powerpoint. Accurate typing - Minimum of 65 wpm
- Ability to take responsibility for production of high quality/accurate work
- Previous experience of working in an office environment essential
- Secretarial qualification an advantage Advanced Excel
- Working knowledge of Adobe and/or InDesign would be an advantage
- Ability to demonstrate confidentiality and discretion at all times as appropriate for the role.
- The role will require you to have regular contact with the company Partners, therefore a high level of customer service skills with a strong ‘can do’ attitude is essential.
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