Executive Assistant

7 days ago


Hatfield, United Kingdom Ocado Group Full time

**_Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status._**

**About Us**

**About the role**

We have a unique opportunity to join the Ocado Technology administration team as an Executive Assistant. This role has a dual focus, supporting the Chief Executive Officer and Chief of Staff, where you will be responsible for providing administrative and personal support. This includes managing complex schedules across multiple timezones, producing agendas and reports, making travel arrangements, handling correspondence, and managing projects.

In this role, you will support the Ocado Technology Senior Leadership Team, supporting the flow of work within that team. You will act as a liaison between the and other members of the organisation whilst maintaining confidential information. You will be collaborative in your approach and work closely with the wider Executive Assistant team.

**Please note**: This is a 12 month fixed term contract

**In this role you will be responsible for**
- Extensive diary management supporting the Chief Executive Officer & Chief of Staff for Ocado Technology. Complex diary management including arranging meetings; liaison with attendees (internal and external to Ocado); meeting room and hospitality arrangements; planning and executing complex travel itineraries for multiple individuals including both international and domestic travel, accommodation, restaurants etc with high degree of flexibility to accommodate changing priorities and plans, often at short notice and in varying time zones around the world.
- Relationship management. Liaison with external contacts and their assistants across multiple geographies, time zones and cultures, developing positive, lasting and collaborative relationships. Maintaining a high level in communication with external contacts.
- Assist with the logistics, planning and running of in house Ocado Technology Events, onsite and offsite (UK and Abroad). Events to include in-house conference and company away days (such as Ocado Technology Advisory Board Meetings). Onsite and offsite (UK and Abroad).

***

**About you**
- Previous experience of Board level assistant support
- Excellent written and verbal communication skills
- Proven planning and organising abilities and a high level of attention to detail
- Ability to work to extremely tight deadlines and targets
- Extensive ability to use Office Suite (word, excel, powerpoint) and Google Suite (gmail, google sheets etc)
- Delivery focussed and proactive in approach
- High confidentiality with strong integrity standards
- Emotionally intelligent and discrete

***

**What we offer you**

Our employee benefits are designed for you, we care about people and we’ve ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
- 30 days ‘working from anywhere in the world’ policy
- Wellbeing support through dedicated apps and an Employee Assistance Programme
- 25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
- Pension scheme (various options available including employer contribution matching up to 7%)
- Generous Private Medical Insurance
- Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)
- 22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements complete)
- Train Ticket loan (interest-free)
- Cycle to Work Scheme
- Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
- Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
- Opportunity to participate in Sharesave and Buy as You Earn share schemes


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