Product Supply Administrator

3 weeks ago

Poole, United Kingdom Siemens Full time

Siemens Mobility Limited are recruiting for a Product Supply Administrator for our Rail Infrastructure business in Poole. The Product Supply Team facilitates the manufacturing and supply of train communication systems to customer projects and maintains strong operational relationships with the on-site manufacturing facility as well as internal stakeholders and key suppliers. You are responsible for coordinating administrative duties and processes to enable excellent delivery and customer service performance.

Be part of an award-winning company. We have been a leader for seamless, sustainable, reliable and secure transport solutions for more than 160 years. Also at Siemens Mobility, we put our people at the centre of everything we do. Our employees voted us as one of the best places to work in the UK in the Glassdoor Employee Choice awards 2021. Join us to help build the future and make real what matters.

This is a full time role across 36.25 hours Monday - Friday.
**Your responsibilities include**
- Responsible for end to end delivery of all product orders, including the picking and allocation of stock, creation of delivery notes, material transfers, courier bookings and consignment tracking.
- Customer / stakeholder contact point for deliveries for UK and international product orders.
- Creation and maintenance of order/project delivery schedules.
- Create export documentation and raise clearance instructions to shipping agents.
- Maintain the export database and provide accurate data during ECC audits.
- Manage end to end order processing, including acknowledgment of customer orders, validate and authorize variation requests, and resolve identified issues.
- Raise requests to purchase, place orders as directed and monitor progress with internal and external suppliers.
- Provide delivery updates to assure the integrity of the business financial forecast.
- Submit invoicing requests in accordance with defined commercial contracts.
- Assist in the preparation of customer quotations for ad-hoc product orders
- Encourage continuous improvement to the quality of customer service and indentify opportunities to implement.
- Assist in the management of inventory based at site and distribution centres and provide accurate stock reports as required.
- Obtain supply updates from the manufacturing team and participate in manufacturing reviews.
- Arrange and implement product inspections with business quality representative.
- Maintain the report of manufactured product and distribute to stakeholders as required.
- Assist in the verification of build records and test certificates, ensuring any non-conformances are escalated to business quality department.
- Encourage health and safety best practice at all times

**What skills and qualities do you need?**
- Accomplished literacy and numeracy skills.
- Excellent communication skills at all business levels.
- Proactively takes ownership of tasks.
- Adaptable and flexible attitude to ensure business performance and success.
- Confident collaborative attitude.
- Able to work to defined processing or use initiative.
- Experience in customer facing position, within supply / manufacturing environment.
- Self motivated with ability to achieve objectives within challenging deadlines
- Logical and practical approach.
- Experience of database maintenance and reporting.

**About us**

We’re Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them We have offices across the UK, full of talented individual’s helping us to challenge the today and work towards a brighter tomorrow.

Does creating the ways a new world moves sound like it requires your skills? How about ensuring we do it with net-zero emissions by 2050? Discover a engineering career combining innovation, sustainability and a rare opportunity to shape society at scale.

**What else do you need to know?**

Our compensation package includes a competitive salary, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

LI-LS1
**Organization**: Siemens Mobility
**Company**: Siemens Mobility Limited
**Experience Level**: not defined

**Job Type**: Full-time

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