Receptionist

4 weeks ago


Saint Peter Port, United Kingdom Apex Group Full time

Receptionist

Location: St Peter Port, Guernsey
Date Posted: Feb 27, 2023

**Description**

**The Role & Key Responsibilities**:

- To provide Reception duties and offer administrative/clerical assistance to the Teams.
- To develop and maintain an effective working relationship with Clients, your team and office colleagues.
- To foster the spirit of teamwork and client service excellence and to co-operate with colleagues to promote an open and supportive environment.
- To carry out your duties in a diligent and professional manner, to be flexible around the business to achieve the best service and cover for out reception.
- The duties are varied and will include, but not be limited to those outlined below;
**Reception**
- Open main door
- Maintain office switchboard and deal with incoming calls
- Meet and greet visitors/clients
- Prepare refreshments for clients
- Maintain visitor log
- Open and sort out the post to give to the relevant teams
- Ensure that invoices are coded and sent to Guernsey Invoices
- Receive, check and sign off on office deliveries and store away
- Deal with Petty cash and Cheques
- Receive and log Courier post and distribute/dispatch courier post
- Prepare and clear boardrooms for meetings
- Arrange in-house lunches
- Arrange Taxi’s and hotel bookings for clients
- Maintain the taxi log
- Maintain boardroom calendar appointments
- Monitor and maintain milk deliveries
- Order office supplies for staff kitchen
- Help organize end of month drinks
- Maintain reception to comply with Apex clear desk policy
- Keep the main kitchen tidy
- Help organize office charity events
- General duties to include premises liaison with D2
- Liaise with Concierge when required
- Issue and control office entry swipe cards and garage entry cards
- Responsibility as a company fire officer
- Take responsibility for the office clear desk policy as a whole
- Willing to attend training as First Aider/Fire Marshal/Health and Safety officer if needed

**Administration/Clerical**
- Assist teams with filing statements to Laserfiche
- Scanning documents

**Skills Required**:

- Process all work in a professional manner
- Be smart, presentable and project a professional image
- Ability to work under pressure
- Ability to work on own initiative
- Confident and well-spoken telephone manner
- Continual expansions of knowledge on the Companies procedures and business for personal development
- IT skills to include Word, Excel and Outlook


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