Business Support Administrator X2

1 month ago

London, United Kingdom Omega Social Care Employment Full time

Hours Per Week : x1 21.00 (PT) / x2 36 hrs (FT)
- Start Time : 08:45
- End Time : 17:00

To provide general administrative support to the Central Placements team and specific support to the Funding and Service panels for Social Care and Health departments.

To provide cover and support to other panel administrators and Business Support Officers in the team.

**SUMMARY OF RESPONSIBILITIES AND DUTIES**:
1. To co-ordinate appointments, attend and minute funding and service panels. Ensuring that all funding approvals remain current.

2. To receive referrals and paperwork for panels, ensuring that these are copied and circulated to panel members in line with the Terms of Reference for each panel.

3. To provide advance schedules of panel dates and cases to be reviewed to care managers and social work team managers to ensure that they can organise availability of case holding staff for the meetings.

4. To ensure the completion of all paperwork and actions from panel decisions are disseminated to responsible officers in a timely, professional, efficient and positive manner. To follow through on any actions required. i.e updating the social care reporting systems /database with placement Service Agreements and tasks as required.

5. To liaise with Finance section ensuring all relevant information is provided to enable contracts to be issued and payments made.

6. To assist with the reconciliation and inputting of invoices on the payments system.

7. To maintain the computerised or manual systems required with details of services commissioned and providers to ensure accurate financial and care records are held by the Authority.

8. To participate in a rota of panel support with other panel administrators, covering where necessary for sickness and annual leave.

9. To participate in the training of locum and/or temporary staff as required.

10. To undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department / Section.

**SKILLS & ABILITIES**

1. Ability to set up and maintain computerised information systems effectively, including spreadsheets and database systems.

2. Ability to organise and prioritise workload effectively and methodically.

3. Ability to communicate effectively, both orally and in writing.

4. Ability to use initiative and be self motivated.

5. Flexibility within office environment.

6. Ability to work both individually and as part of the team.

7. A customer-focused approach to your work.

**EXPERIENCE**

1. At least two years’ experience of general office administration

2. Experience of organisation and minuting of meetings

3. Experience of working in local authority environment

4. Experience of working in a stressful and pressurised environment

**Job Types**: Full-time, Temporary contract

**Salary**: £12.27 per hour

Schedule:

- Monday to Friday

Work Location: One location

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