Document Controller

6 months ago


Glasgow, United Kingdom Assystem Full time

OUR VACANCY

Document Controller
- Defence- Permanent / Project Management- Glasgow- 14/07/23- On site- ShareI APPLY
- ABOUT ASSYSTEM

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all.

Full time Document Controller providing support for multiple projects under a multi million £ portfolio.

**Responsibilities**:

- Handling and distributing project correspondence and documentation - including distributing Project Documents to Stakeholders and contractors.
- Monitoring and tracking the progress of Document Deliverables, keeping Master deliverables register updated.
- Focal point for Document Control on/offsite
- Promote procedural use and adherence
- Assist in training relating to EDMS
- Communicate with Contractors and Stakeholders
- Carry out LfE when applicable
- Attend Document Control Meetings with Stakeholders and contractors when required
- Provide reporting data for Information and project manager
- Interface with Project teams to ensure correct / current documents are being utilised / referenced
- Archiving, handover and retention of documentation

Issue document numbers and templates when required

MY PROFILE

**Qualification, Special Skills or Experience**:

- Strong organisational skills essential along with stakeholder (internal and external) management and engagement.
- Must be able to clearly demonstrate a pro-active approach
- Must have previous document control experience - issuing documentation (contractor and stakeholder) updating registers, providing reporting information.
- Experience of working in a project / technical environment working with multi stakeholders
- High proficiency with Microsoft Office Products (particularly Excel, Word and Teams / SharePoint) & PDF software.
- Result oriented, teamwork, ability to work independently and proactively as part of a team and good organisation skills
- Experience of working to a Quality Management System

**Desirable Experience**:
Experience of writing / updating document control processes and procedure

Providing internal training (eDMS)


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