HR Administrator

4 weeks ago

Swansea, United Kingdom Sitka Recruitment Full time

Our client, a charity that has been established for over 30 years is recruiting a new HR Administrator.

They are seeking someone who enjoys working in a team who are focussed on delivering a first class HR offering for its dedicated workforce. The role will work alongside another HR Administrator and support two People Partners and a Head of People.

This is a superb opportunity to join an organisation that prides itself by uncompromisingly putting those they work with first. This role would suit someone who has great IT, customer service and organizational skills who is now seeking a role in which they can develop their HR skills and knowledge.

**The organisation works flexibly with a hybrid approach - there are locations across south Wales and this role can be based out of the Gwent or Swansea office.**

**The job**: Reporting to the People Partner and providing administration support to the Executive Team, you will assist in the delivery of a quality People Service to employees at all levels.

You will provide an effective and efficient service to both internal and external customers ensuring confidentiality is maintained at all times.

You will provide day to day administrative support to the People Team which will include:

- Ensuring our HR Systems are maintained and updated effectively and efficiently.
- Assist in the processing and filing of electronic documents relating to all employees.
- Develop and prepare meaningful analytical reports as required.
- Effectively respond competently and independently to queries and requests for information and advice both internally and externally.
- Assisting with the organising of interview dates, selection panels, venues etc as well as the preparation and distribution of interview information for interview panel
- Assisting the People Advisors, when needed, with producing appropriate HR-related correspondence including, offer letters, contracts, and relevant onboarding documentation including initial pension information.
- Supporting on recruitment data monitoring.
- Assist with general administration including notetaking in relevant meetings such as disciplinary and grievance meetings, letters, mail merges, etc.
- Supporting the administration the online Learning Management System)
- Booking training events which will involve liaising with training providers and delegates
- Carry out any other transactional activities and administrative tasks required as directed

**The person specification**:

- Our client is looking for someone who is well organised, has excellent attention to detail and great initiative. You should be pragmatic and have a solution focussed approach to working. Having sound judgement is also key to the success of this role.
- You will have an outstanding track record in administration and customer service and an enthusiastic, friendly and helpful approach. Ideally you have worked in a busy office environment before with a good understanding of data protection and GDPR.
- You will have effective written and oral communication skills with previous experience of delivering high standards of service to internal and external customers.
- You can demonstrate proficiency at working to a high degree of accuracy and show attention to detail with effective keyboard inputting skills enabling effective inputting and retrieval of data.
- You are highly proficient in the use of Microsoft 365 to communicate effectively using Word, Excel, Outlook, SharePoint & Teams.
- Ideally, you have the ability to drive and access to your own transport.

**Salary & Benefits**:

- Salary on offer is c£22,000 pa depending on experience
- Annual leave is 26 days rising to 30 after 4 years, plus bank holidays
- Hybrid and flexible working
- Pension scheme - 6.5% employer contribution
- Health & wellbeing support
- Enhanced family leave
- Ongoing training and development

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