HR & Payroll Assistant

5 months ago

Swansea, United Kingdom Bay Cleaning Solutions Full time

We are a National cleaning company based in Swansea, recruiting for a member of the payroll team at Head Office due to continued expansion. Ideally you will need experience in dealing with over 150 employees, with a degree of turnover being service sector.

The position will be to process hours in line with venue budgets and maintain employee records.

Job Description;
HR duties

Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments.
- Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act.
- Maintain the HR Database including sick absence reporting
- Support the HR team with all additional HR administration requirements.
- Any other duties as required by the business

Payroll Duties
- Assist or process monthly payroll (currently 80+ employees) on excel ready for accountants to process payslips.
- Deal with employee salary and payroll queries in a timely manner.
- **Assist with reporting from payroll in line with HR and business requirements.**
- Assist with entering variable expense payments.
- Chase operations managers for missing information as required
- **Collate monthly time sheets as required and process in line with company requirements**
- **Any other payroll duties as required by the business.**

Key skills & competency requirements:

- Experience of using quick books is advantageous, along with time management systems however training will be given.
- Strong MS Outlook, Excel and Word skills are essential
- **Flexibility with hours and peak periods of work is essential.**
- Experience of HR administration is desirable.

Person specification:

- Flexible and adaptable in approach to work with the ability to multi-task
- Excellent attention to detail being meticulous and accurate
- Good communicator and personable
- Highly organised with the ability to prioritise
- Team player Education/Qualification:

- Good standard of formal education (A level preferred)
- Above average literacy and numeracy
- CIPD or equivalent HR qualification desirable
- AAT desirable

Specific Skills
- Good communication skills
- Able to deal successfully with all types, at all levels
- Effective interpersonal/management skills
- Above average critical thinking ability
- Computer literate, preferably with knowledge of accounting IT systems
- Sound knowledge of accounting basics and pensions desirable

**Job Types**: Full-time, Permanent

**Salary**: From £23,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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