Executive Assistant to Sales Director

3 weeks ago

Billingshurst, United Kingdom Talented People Solutions Ltd Full time

**Job Title**: Executive Assistant to Sales Director

**Location**: Billingshurst (Must be able to drive due to location)

**Salary**:£35,000 - £40,000 DOE

**The Role**:

- Being the first point of contact for enquiries directed at the Sales Director
- Proactively managing the Sales Director’s busy and ever-changing diary and schedule; arranging travel, accommodation, meetings, preparing itineraries and drawing attention to matters of priority
- Building strong relationships throughout the organisation and with key stakeholders
- Ensuring effective use of time with preparation of papers and information in advance
- Drafting correspondence and developing documents such as presentations, reports, quotations, and information packs
- Project Management including overseeing multiple projects and initiatives from inception to completion and working closely with others to ensure delivery of project objectives
- Proactive management of the Sales Director’s Inbox, ensuring key communications are dealt with in a timely manner
- Assisting with the monthly Sales Meetings including organisation of agenda, venue and taking and distributing notes, and following up any action points
- Co-ordinating arrangements for meetings, exhibitions, and other events both internally and externally, assembling appropriate materials and booking hospitality as required
- Day-to-day support and management of the Sales Administrator
- Provide additional support to the Senior Management Team, Sales Manager and Sales Team where needed
- Work closely with the HR Manager co-ordinating starters and leavers in the Sales Team, including equipment and co-ordinating inductions

Co-ordinating a range of personal affairs including the Sales Director’s private work and arranging vehicle care and maintenance

**Experience and Qualifications**:

- Extensive experience in a similar EA Role (5 years minimum)
- Comfortable working autonomously using own initiative and making decisions
- Excellent written and verbal communication skills
- Well organised with the ability to juggle several tasks simultaneously
- Excellent administration and organisation skills
- Thrive under pressure with the ability to prioritise and adapt to change
- Ability to handle confidential and sensitive material
- Proficient in Microsoft Office and Google Suite

**Our Service**

We offer a personal service tailored specifically to your needs; we are proactive to find opportunities. We are friendly, honest and always strive to exceed your service expectations.

**Referral Scheme**

*recommended temp must work 120 hours

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