Executive Assistant

2 weeks ago

London, United Kingdom Credit Suisse Full time

**Your field of responsibility**
- Executive Assistant to the Global Head of Tax
- Executive Assistant to the Global Tax COO
- Executive Assistant support to the EMEA Head of Tax and Global Head of Tax Transfer Pricing
- Admin assistance to team of Tax Managers in EMEA tax (based in UK, Pune, Russia and Poland)

**First point of contact for all Global Administrative work including**:

- Organisational changes (use of CS internal OE system for updating intranet organisation charts)
- gift and entertainment policy adherence
- required leave monitoring
- mandatory training monitoring
- IT access control management
- oversee Global Tax compliance with Gift and Entertainment reporting
- setting up, designing and maintaining Sharepoint sites for efficient sharing of global docu-mentation
- organising Town Hall logistics from start to finish
- organising ad hoc global meetings
- Global Authorisation Database manager for Global tax
- efficiently the review and reporting of global items. EA support to Global Tax COO incorpo-rating responsibility for Global Administration to co-ordinate
- Diary management and meeting co-ordination with internals and externals involving many senior diaries across Americas, APAC and EMEA - including Executive Board level for the Global Head of Tax.
- Co-ordinating complex, larger workshop events involving external advisers. Main point of contact for all global meetings.
- Coordination and scheduling of video / audio calls / meeting rooms / catering / dinner venues.
- Travel arrangements for Global Head of Tax, Global Tax COO, EMEA Head of Tax and Head of Global Tax Transfer pricing (flights / hotels / ground transportation / currency / visas / meeting schedules where required)
- Arrange reimbursement of expenses for above, including payment of Amex bill for Global Head of Tax
- Logistical arrangements for team on-sites (regional and global).
- Assistance where required with preparation/amendment of PowerPoint presentations, project plans and Word documents.

**Your future colleagues**:
We are a department which values Diversity and Inclusion (D&I) and is committed to realizing the firm’s D&I ambition which is an integral part of our global cultural values.

This position offers remote working opportunities for an agreed amount of days per week.

**Your skills and experience**

Office management for London Tax department including:

- Diary management and ad-hoc secretarial support where required
- Review Service Orders and liaise with suppliers to ensure all engagements fall within policy guidelines, manage the process through the CS approvals system in MyShop and SAFE
- Ensure timely payment of invoices - point of contact and follow up on all invoicing enquiries
- Liaise with HMRC in the UK to obtain residency certificates and tax forms and supply where requested to other departments/external clients.
- On-board new joiners
- Liaison between HR/IT/CRES for all department matters
- Monitoring space, facilities, hardware, liaising with administrative / operations departments to address equipment needs
- Co-ordinate office moves and furniture requirements as needed
- Scanning, photocopying, arranging couriers, electronic and paper filing, running administrative errands
- Manage subscriptions for the EMEA Tax department
- Maintaining BCP policy and procedure and contact log
- Manage secure access to London department and review audit reports to ensure appropriate security access
- Preparation of letters, reports, ad hoc correspondence
- Ad hoc projects
- Support to overseas visitors.
- Dedication to fostering an inclusive culture and value diverse perspectives

**Your new employer**:
Find a new home for your skills, ideas, and ambitions. Credit Suisse offers you the ideal environment to progress your career, attractive benefits and excellent training.

We are a leading wealth manager with strong global investment banking capabilities founded in 1856. Headquartered in Zurich, Switzerland, and with more than 45,000 employees from over 150 nations, we are always looking for motivated individuals to help us shape the future for our clients.

Credit Suisse is committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, age, civil partnership, marital or family status, pregnancy, disability or any other status that is protected as a matter of local law.

Credit Suisse is an equal opportunity employer. Welcoming diversity gives us a competitive advantage in the global marketplace and drives our success. We are committed to building a culture of inclusion with a deep sense of belonging for all of us. We will consider flexible working opportunities where possible. Our bank provides reasonable accommodations to qualified individuals with disabilities, as well as those with other needs or beliefs as may be protected under applicable local law. If you require assistance during the recruitment process, please let

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