Facilities Coordinator

2 weeks ago

City of London, United Kingdom Lockton Companies LLP Full time

A new opportunity has arisen to join the Lockton Facilities function as a Facilities Coordinator.

It’s a great time to join Lockton - we’re a business experiencing seismic momentum and growth.

**Key Tasks and Responsibilities**:
**Postal Services**
- Support the Logistics manager on a daily basis, aid in the provision of postal services
- Ensure the provisions on site are fit for purpose and operational on a daily basis
- Support the Logistics manager for the cost efficient operation of postal services
- General internal post collections and deliveries are conducted on a regular basis
- Make sure the buildings Loading Bay is cleared regularly
- Assist in receipt and collection of Archive materials
- Upkeep of photocopy paper in all print pods and restocking
- Ordering of stationery for all stationery pods and restocking of stationery cupboards
- Daily business banking, collection and deposit of. Plus daily collection of files from off site

**General Maintenance**
- Make sure all desk power is working
- Movement of floor power and cutting of floor tiles
- Make sure of general office upkeep and liaise with Logistical Manager and Facilities team reporting any problems and resolving issue
- General maintenance on soft furnishings such as blinds chairs and desk equipment

**Floor Security Integrity**
- Daily check of all core internal doors, make sure all are latched secure and sign sheet to record that this has taken place
- Make sure Weekly Summary is scanned and sent to Manager

**Internal Team Moves**
- Movement of Desks internally and construction of desks
- Able to construct desk with supervision and eventually be able to work on own
- Movement of core desk IT equipment and to make sure everything is working correctly
- Movement of phone and reporting any patching needs to the Lockton IT team
- Meeting Rooms and Client Suites
- Prepare the set-up of meeting rooms in accordance with requests in a timely manner
- Ensure Rooms are set back to normal configuration after event
- Liaise and help aid internal and external clients on appropriate set ups of events, ensuring of timing issues and availability of rooms
- Ensure all tables are re-cabled correctly and are powered correctly and working and the rooms are presentable
- Weekly check of all calendars of the rooms to make sure all room adaptions are adequately manned
- Able to satisfy internal client needs
- Work output is satisfactory, consistent and delivered on time
- Able to prioritise and respond flexibly
- Able to plan, schedule and monitor own work
- Ability to communicate effectively both verbally and in writing
- Ability to negotiate, influence, feedback and consult with clients/suppliers
- Supports and works towards team objectives
- Actively builds relationships with team, internal and external clients/suppliers
- Takes individual responsibility to 'own the problem' and follows through any job to completion
- Shows a desire to succeed and makes specific changes in work processes to improve performance
- Work practice conforms with Company procedures relevant to business unit and role
- Demonstrates regulatory awareness where appropriate
- Able to use core IT systems in line with job requirements
- General Knowledge of Manual Handling
- To be flexible and support all teams within the Facilities Division
- Demonstrate an understanding of the role requirements and to be able to carry out all aspects of the role

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