Executive Assistant

2 weeks ago


London, United Kingdom Huntress Full time

A Multinational Software Company based in London is seeking an EA to join their team on a contract basis for 12 months. (Extension/ Perm likely)

(Hybrid working 2 days onsite, rest remote)

**Duties**:

- Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences and videoconferences
- Prepare meeting agendas and take minutes/actions during meetings
- Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas
- Organise key internal events for the Executive/s the role supports
- Collaborating with onsite EABPs to deliver awesome site event experiences
- Submit expenses on a monthly basis
- Solve simple IT problems and contact the IT department when necessary
- Maintain a strong working relationship with onsite and global EABPs
- Prepare and/or handle confidential material appropriately whether verbal or written
- Assist senior leaders and others in the department on an ad hoc basis
- Compliant with all policies, procedures, legal and regulatory requirements
- Requesting Requisitions/POs for departments
- Support VPs and senior visitors from other company locations
- On-boarding new staff members that will report to his/her line manager
- Act as the team's Float EABP, covering other EABPs during leaves of absence/travel

**Skills**:

- Strong experience in a similar role supporting a director (and above) within an international, fast paced and dynamic environment
- Evidence of cross regional collaboration and stakeholder relationships
- A naturally collaborative team player that is proactive and solution minded
- Excellent communication skills, both written and verbal
- Positive, enthusiastic, adaptable and empowered mind set with a "can do attitude"
- Remains calm under pressure with strong executive presence
- Excellent planning and organisational capabilities with a keen eye for detail
- Ability to work autonomously, take initiative and follow through

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.


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