Personal Assistant to Deputy Chief Medical Officers

2 months ago

London, United Kingdom Step Ahead Full time

**Personal Assistant**

**Position**: Personal Assistant to Deputy Chief Medical Officers
**Band**: 5
**Start Date**: ASAP
**Duration**: 6 months
**Hours**: 37.5 hours per week (Flexible, minimum 30 hours)
**Days**: Monday to Friday
**Location**: Brighton and Worthing
**Hybrid Working**: Possible 1-2 days a week after training period

Are you an experienced Personal Assistant or Secretary looking for a challenging opportunity in a dynamic environment? We are seeking a dedicated individual to provide comprehensive support to four Deputy Chief Medical Officers (DCMO).

**Main Duties**:

- Coordinate administrative tasks for the DCMOs, including diary management, meeting coordination, and document preparation.
- Arrange meetings, book rooms, manage virtual conferencing, distribute agendas and papers, and take accurate minutes.
- Provide secretarial and administrative services, ensuring efficient delivery of reports to the board and maintaining high-quality service standards.
- Ensure timely completion of assigned tasks and support the DCMOs in meeting their responsibilities.
- Handle incoming and outgoing mail, prepare draft responses, follow up on actions, and maintain records.

**Required Skills**:

- Previous experience as a Personal Assistant or equivalent secretarial role.
- Strong organisational and communication skills.
- Proficiency in Microsoft Office programmes.
- Ability to work autonomously and manage complex tasks efficiently.

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