Operations Administrator
5 months ago
**Operations Administrator**
The Operations Administrator is a vital role in ensuring that the day-to-day operations of the organization run smoothly. They work within the Operations team to support current team members and COO with activities relating to the operational running of the Curiosity Software Group. They will be responsible for a variety of operational administrative tasks, coordinating with different departments, and contributing to the efficient functioning of the operations team.
**Key Responsibilities**:
**1. HR Support**
- **Recruitment**_
- Coordinate onboarding processes for new hires, including documentation and orientation sessions.
- **Record Keeping and Data Management**_
- Liaising with 3rd Party HR supplier
- Maintaining accurate and up-to-date employee records in HR systems, ensuring data integrity and confidentiality
- **Administrative Support**_
- Provide general administrative support preparing correspondence, and handling inquiries related to HR
- **Employee Relations and Communication**_
- Respond to internal and external HR-related inquiries or requests and provide assistance
- Assist in organizing and coordinating employee engagement activities and events
**2. Finance Support**
- **Invoice Processing**_
- Accounts Payable
- Process invoices for goods and/or services received.
- Track and manage outgoing payments and ensure timely processing.
- Accounts Receivable
- Prepare, verify, and process invoices for product sales and/or services rendered
- Track and manage incoming payments and ensure timely processing
- **Expense Management**_
- Process expense reports, track receipts, and ensure adherence to company policies
- Assist in the preparation of budgetary reports and monitor departmental spending
- **Financial Record Keeping**_
- Supporting the maintenance of accurate and up-to-date financial records in accordance with company policies and legal regulations
- Perform data entry tasks to update financial systems and spreadsheets.
- **Reconciliation**_
- Assist in reconciling bank statements, credit card statements, and financial discrepancies by collecting and analysing account information.
- **Payroll Support**_
- Answering employee questions, fixing processing errors
- Processing payroll by providing relevant data (salary information, absences, leaves, etc.)
- **Administrative Support**_
- Liaise with other departments to ensure accurate and timely financial data collection.
**3. General Company Operational Support**
- **Process Management**_
- Assist in the implementation and maintenance of operational processes and procedures to ensure efficient functioning of the organization.
- Monitor and track operational activities, ensuring deadlines are met and escalating issues as needed.
- **Communication and Coordination**_
- Liaise between different departments to facilitate communication and ensure seamless workflow.
- Assist in preparing and distributing internal communications regarding operations, policies, and procedures.
- **Data Management and Reporting**_
- Maintain accurate records and systems, ensuring data integrity and confidentiality.
- **Inventory and Resource Management**_
- Assist in managing inventory and ensure that office supplies are ordered and stocked as necessary.
- Help in coordinating logistics and managing resources effectively.
- **Compliance and Quality Assurance**_
- Support the Legal and Governance team to ensure that operational activities adhere to legal guidelines, company policies, and quality standards.
- Assist in conducting audits and assessments to ensure compliance and continuous improvement.
**Requirements**:
- **Experience**_
1-2 years of experience in an administrative or operations role.
- **Skills**:_
**Must have**
- Strong organizational and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
**Nice to have**:
- Familiarity with administrative software.
- Familiarity with accounting/bookkeeping software
**Personal Attributes**:
- Proactive
- Reliable
- Adaptable to a fast-paced work environment
**Salary**: £20,000.00-£29,718.00 per year
**Benefits**:
- Casual dress
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
**Education**:
- A-Level or equivalent (preferred)
**Experience**:
- Administrative: 1 year (required)
**Language**:
- English (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Oxford, OX1 1BY
-
Operations Administrator
6 months ago
Oxford, United Kingdom Royal Agricultural Benevolent Institution Full timeRABI - The Royal Agricultural Benevolent Institution - is farming’s oldest and largest charity. We’ve been serving the farming community since 1860. We offer financial support, practical care, and guidance to farming people of all ages, including farmers, farmworkers, and dependants, working with compassion and discretion. It’s our vision that no...
-
Administrative Operations Manager
5 days ago
Oxford, Oxfordshire, United Kingdom allen-associates Full timeWe are seeking an experienced Administrative Operations Manager to provide part-time support to our client's Oxford and Mexico offices.This hybrid role offers a unique opportunity for an organized administrator to utilize their skills in HR, finance, operations, and office management while working remotely or on-site. The ideal candidate will possess...
-
Administration Lead
4 weeks ago
Oxford, Oxfordshire, United Kingdom GenesisCare Full timeAt GenesisCare, we're dedicated to revolutionising cancer care through innovative treatments and personalised approaches. As an Administration Lead, you'll play a pivotal role in ensuring the smooth operation of our centres, working closely with our team of healthcare professionals to deliver exceptional patient experiences.The Role:As an Administration...
-
Administrative Operations Manager
7 days ago
Oxford, Oxfordshire, United Kingdom allen-associates Full timePart-Time Office ManagerWe are seeking a highly organized and communicative Office Manager to provide part-time administrative support to our Oxford and Mexico offices.This hybrid role is ideal for an experienced administrator looking for a challenging and varied position, as you will be supporting both offices in various areas including HR, finance,...
-
Warehouse Operative
2 weeks ago
Oxford, United Kingdom CV-Library Full timeWarehouse Operative & Administrator - Oxfordshire - Permanent * Are you experienced in working in a fast-paced manufacturing setting? * Do you have experience in food manufacturing? * Are you looking for a permanent career opportunity with a competitive package? We’d love to hear from you! PLEASE NOTE: To be considered for this role, you...
-
Site Administrator
5 months ago
Oxford, United Kingdom R.T.L Group Ltd Full timeMy client is looking for a Site Administrator to join their team on a permanent basis! **Project Administration** - Populate the Project Status Schedule with information from the Daily Diaries. - Supporting on addendums to Method Statements - Compiling and distributing weekly site operations check sheets (safety paperwork) - Participate and support the...
-
Commercial Administrator
2 weeks ago
Oxford, United Kingdom CV-Library Full timeCommercial Administrator Location: Oxfordshire Salary: Circa £25,000 Pro Rata (Part-Time, 2-3 Days per Week) Company Type: House Builder Walker & Sloan is seeking a Commercial Administrator to support the commercial and operational teams of a reputable house builder in Oxfordshire. This part-time role (2-3 days per week) is perfect for a proactive...
-
Administrator
6 months ago
Oxford, United Kingdom D.E.C (Oxford) Ltd Full time**About us** We are professional, agile and professional. Our work environment includes: - Casual work attire - Relaxed atmosphere - Flexible working hours **Working Days Mondays & Thursdays.** **Responsibilities**: - Perform various administrative tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and...
-
Administration Lead
1 month ago
Oxford, Oxfordshire, United Kingdom GenesisCare Full timeAt GenesisCare, we're committed to delivering exceptional cancer care. As an Administration Lead, you'll play a pivotal role in ensuring the smooth operation of our centre administration team. Your responsibilities will include line management, providing a professional administration service, and articulating the goals, values, and behaviours of...
-
Administrator
6 months ago
Oxford, United Kingdom Nucleome Therapeutics Ltd. Full time**NUCLEOME THERAPEUTICS**, a fast-emerging biopharma that is building a passionate, creative, and dedicated multi-disciplinary team, whose mission is to decode and mine the regulatory “dark matter” of the human genome to transform drug target discovery and deliver first-in-class precision medicine for autoimmune diseases. We are building a rewarding...
-
Administrative Officer
5 months ago
Oxford, United Kingdom Ministry of Justice Full time**Administrative Officer - 77121** **£21,775** **Oxford**: **HM Courts and Tribunals Service**: **Directorate: South East Region**: **Job Title / Grade: Admin Officer (AO)**: **Location: Oxford Magistrates Court, The Court House, Speedwell Street, OX1 1RZ**: **Duration: Permanent**: **Salary: National: £21,775**: This position is available for external...
-
Administrator
6 months ago
Oxford, United Kingdom NHS Professionals Full time**Job Title**:Administrator **Location**: The Slade, Headington, OX3 7JH **Hours**:37.5 hours a week **Trust Location**:Oxford Health NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford Health NHS Foundation Trust is the place for you. **About the...
-
Sales Operations Coordinator
2 days ago
Oxford, Oxfordshire, United Kingdom IT Stars Recruitment Full time**Sales Operations Coordinator Opportunity**We are looking for a skilled Sales Operations Coordinator to join our team at IT Stars Recruitment. As a Sales Operations Coordinator, you will play a crucial role in supporting the Sales Operations Manager and contributing to the success of our sales operations team.Your key responsibilities will...
-
Secretary and Administrator
6 months ago
Oxford, United Kingdom Clinical Partners Ltd Full timeWe are a seeking a Secretary and Administrator to join our friendly team located on the outskirts of Oxford. Oxford ADHD and Autism Centre (part of the Clinical Partners Group) are dedicated to providing high quality services to our patients. As we continue to grow and expand our services, we are seeking an experienced and organised Secretary and...
-
Sales Administrator
4 weeks ago
Oxford, United Kingdom Corecruitment Full timeSales Administrator, Oxford, £30,000!Sales AdministratorLocation: OxfordSalary: £30,000COREcruitment is working with a FMCG company based in Oxfordshire! They are looking for a Sales Administrator to join their team! This is a great opportunity to join a growing business. As the Sales Administrator, you will support our sales and operations functions,...
-
Office Administrator
4 weeks ago
Oxford, United Kingdom CV-Library Full timeJob Title: Maternity Cover Office Administrator Location: Oxford Contract Type: Temporary (Maternity Cover) Hours: Full-time (37.5 hours/week) Salary: £30,000 - £32,000 About Us We are a dynamic and forward-thinking architecture firm that prides itself on creativity, innovation, and a commitment to delivering outstanding design projects for...
-
Administration Lead
4 weeks ago
Oxford, Oxfordshire, United Kingdom GenesisCare Full timeAt GenesisCare, we're seeking a highly skilled Administration Lead to join our team at our state-of-the-art cancer care centre in Oxford. As an Administration Lead, you'll play a pivotal role in line management responsibilities for the centre administration team, providing a professional, accurate, and timely administration service.The ideal candidate will...
-
Team Administrator
6 months ago
Oxford, United Kingdom Allen Associates Full time**Team Administrator** A fantastic opportunity has become available for a conscientious Team Administrator to join a research and development company within the scientific sector. This will be a busy and varied role end-to-end administrative support to managers and their teams. **Team Administrator Responsibilities** As the Team Administrator your...
-
Administrator
6 months ago
Oxford, United Kingdom The Recruitment Group Full timeWe are delighted to be working in partnership with a market leading accountancy practice to recruit an Administrator to join their Operations team. Responsibilities include: - Provide administrative support to the business - Meet and greet any clients into the office - Ensure clients receive first-class customer service both in person and over the phone -...
-
Office Administrator
6 months ago
Oxford, United Kingdom Clinical Partners Ltd Full timeWe are a seeking an Office Administrator to join our friendly team located on the outskirts of Oxford. Oxford ADHD and Autism Centre (part of the Clinical Partners Group) are dedicated to providing high quality services to our patients. As we continue to grow and expand our services, we are seeking an organised Office Administrator to join our team. As the...