Billing Administrator New

2 months ago

Cardiff, United Kingdom St David Recruitment Services Full time

Location:
Cardiff
- Sector:
Business Support & HR, Finance & Accounts
- Job type:
Permanent
- Salary:
£26,000 per annum
- Contact:
St David Recruitment Services
- Contact phone:
+442920797920
- Job ref:
PEM1178
- Published:
about 4 hours ago
- Expiry date:
2023-12-03
- Startdate:
ASAP

**Billing Administrator**

**Cardiff City Centre (Hybrid working - 2 days in the office)**

**Permanent**

**Full Time 9:30am - 5:30pm (1 hour lunch) - Will also consider part time (4 days per week)**

**Salary - £26k per annum**

**PEM1178**

**Essential**
- Finance experience
- Excellent administrator experience
- Excellent numeracy skills
- Excellent IT skills (e.g MS Excel and Word)

**Desirable (but not essential)**
- Experience of Elite

**Responsibilities**
- Collaborating and co-ordinating with fellow Team Billing Support Secretaries and Secretaries to carry out billing duties on behalf of the EIR partners and associates.
- Arranging and carrying out monthly billing meetings with EIR partners and associates. Planning ahead for any lawyer absence during billing cycle and raising WIP reports;
- Managing the team billing process (from raising proforma’s to sending bills) in accordance with monthly deadlines, obtaining instructions from Associates regarding sending out accurate invoices;
- Ensuring confidential employment/immigration advice details are not sent to client’s finance teams unless permitted;
- Working closely the credit control team in Finance to follow up on any client credit control queries;
- Co-ordinating with billing/cashiers regarding bill & disbursement amendments, transfer of time, write-offs, credit note receipts, VAT issues, change of client address, and return of monies on account/refunds where necessary etc;
- Producing accurate and timely documentation and correspondence as required;
- Ensuring dispatch of invoices within five working days;
- Entering new timekeepers on e-billing portals, when required;
- Liaising with clients in relation to specific billing requirements (purchase order numbers, fixed fees etc.), as well as bill requests, queries, bill narratives, and chasing clients for payment of unpaid bills as required;
- Checking billing registry when dealing with unfamiliar client bills, and updating the registry on receipt of updated client instructions;
- Liaising with foreign lawyers and counsel chambers in relation to their invoices, including providing updates upon request, ensuring invoices are processed correctly onto the system, updating trackers where necessary, and resolving issues;
- Co-ordinating quality review of received bills, capturing issues as appropriate for follow-up with Finance team/lawyers;
- Producing tailored narratives and accrual submission requests for clients, when required;
- Co-ordinating scanning, signing & sending of bills, and ensuring correct contact details are recorded;
- Ensuring vendor forms, and any other required forms are completed when requested by clients;
- Preparing payment request forms when disbursements are received by external or internal suppliers;
- Managing a large number of disbursements via Precisionpay, ensuring they go to the right files and that refunds are allocated and returned to clients promptly;
- Assist with the administration of large client projects involving global invoicing;
- Build a sufficient knowledge of client billing requirements to be able to support EIR partners, associates and clients, as appropriate;
- Identify and implement improvements to the existing billing process, working closely with central Finance/Billing team, Secretarial Co-ordinators and Office Managers as well as Divisional Business Managers and Finance Partners;

If this Billing Administrator is of interest, please send your CV to us today.

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