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Senior Office Coordinator

5 months ago

London, United Kingdom Huntress Full time

Senior Office Coordinator Salary: £25,000- £27,000

Based in Hammersmith

Hybrid role: 4 days in office, 1 at home

A global business workshop consultancy, based in Hammersmith are looking for a Senior Office Coordinator. The company specialise in designing fun, powerful experiences which leave a profound, lasting impact on people and their careers. This role will involve providing senior project support on their programs to ensure clients projects are run smoothly as well as general management of the vibrant London office.

Key Responsibilities:
Office Management
- First point of contact for internal and external stakeholders
- Ordering office supplies
- Managing suppliers and contract renewals
- Actioning general office maintenance needs
- Partner with People Experience Team to maintain office policies as necessary
- Assisting with internal/external audits and risk assessments
- Liaising with building management and security teams
- Manage booking of office space and meeting rooms
- Participation in maintaining our ISO accreditation

Senior Logistical & Administrative support
- Owning project deliverables across multiple mid-size clients; executing with high quality and responsiveness
- Maintaining business critical information on assigned projects / tasks
- Workshop or POD (Virtual Group Coaching) coordination
- Liaising and building relationships with the external facilitator network
- Approving and launching new programmes via our in-house digital systems (Coach OS, Momenta) and monitoring participant engagement
- Workshop logistics, including, but not limited to shipping of IT, ordering printed
- materials, visa processing
- Supporting the finance department with the invoicing process including obtaining purchase orders, expenses validation and credit control
- Managing client SLA terms, responding to issues, and escalating to Client Delivery team
- Build strong client relationships with key stakeholders; be the primary 'go to' for area of responsibility with your clients

Experience Required
- 1 year office management experience
- Strong administrative skills
- Able to work part of a team and busy professional office
- Organised, analytical, and experience of working on multiple projects simultaneously, with exceptional attention to detail
- Highly pro-active
- Strong communication, both verbally and in writing
- Ability to prioritise workload and delegation
- Logical thinker who looks for opportunities to improve existing processes, with the client and team at front of mind using data to make decisions that qualify & drive these
- Experience using virtual meeting platforms (such as Zoom or Microsoft Teams.)
- Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint.)
- A flexible attitude

**Benefits**:

- 25 days holiday plus Bank Holidays
- Private Medical Care
- Gym Allowance
- Pension Contribution
- Discretionary Team Bonus (depending on company and individual performance)
- Hybrid working - 4 days in the office, 1 at home

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.