Office Floating Assistant

3 weeks ago

London, United Kingdom Endeavor Full time

Who We Are:
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Company:
WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theatre. WME is part of the Endeavor (formerly WME | IMG) network.

The Person:

- A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business
- A willingness to learn quickly and assist wherever required with a positive attitude at all times
- Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude
- Sensitivity to the needs of creative clients - previous industry experience is desirable
- Confidence working with MS Office on a daily basis, with a strong grasp of numbers
- Absolute confidentiality and discretion at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

The Role:
This role is all about initiative and taking responsibility, implementing more efficient processes and resolving problems as they arise in a proactive fashion. As part of the Facilities team, you are responsible for the appearance and efficient running of the office. Also involving administrative duties and the general running of the office.

Responsibilities and duties include but are not limited to:

- Meeting rooms & guest offices - help prepare rooms for meetings and clearing afterwards
- Setting up video conferences and ensuring meetings run smoothly
- Office - bringing technical problems to the office manager’s attention, making suggestions for improving processes, organising access for contractors
- Guests - greeting guests and providing refreshments
- Kitchens - managing kitchen stock, fruit deliveries and overseeing kitchen tidiness
- Keeping the office running smoothly (filling printers with paper, making sure the office is tidy)
- Post - sorting and franking outgoing mail, distributing incoming post, keeping mailroom tidy
- Couriers - collecting and addressing inter-office mail, managing all international packages, and booking couriers in the absence of Mailroom
- Runs - running errands for staff as required
- General admin, ad hoc research and projects as they arise
- Desk cover - responsible for covering other assistant responsibilities during absence

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.

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