Float Executive Assistant/ Pa

4 weeks ago

London, United Kingdom Advantage Resourcing Full time

**Job title: Float Team Assistant/ PA
Location: London
Hourly rate: £22 PAYE + holidays
Duration: 6 months contract (potential for extension)**

This is a fantastic opportunity for an experienced Team Assistant/ Personal Assistant to work for a leading international financial services firm, based in London.

**Key responsibilities
**As a team assistant you will be required to support to various Investment Management teams (float assistant) plus some additional office support to the Office Manager**:
Calendar management**:

- Managing calendars. Constant monitoring of what is being received and what needs to be organised or changed due to business needs
**Room Bookings** - Organising room bookings and catering for both internal and external meetings
**Travel Booking** - Managing the full organisation of various trips including flights, hotels, car booking etc and seeking approval where required
**Expenses** -Full Preparation and processing of expense reports in a timely fashion ensuring adherence to Firm policy. Able to use initiative to resolve expense related issues when they arise
**Invoice processing** - Seeking approvals and processing of invoices for various teams, in a timely manner
**Visitors** - Taking responsibility for any visitors that come to the London office. Helping to organise their itinerary, arrange printing, couriers, desk, room bookings, taxi's etc
- Maintain supplies of office stationery and Technology equipment
- Arrange workstation assessments and order health and safety equipment, where required
- Arrange Security passes and building/ floor access requests
- Maintain the condition of the office and arrange for any necessary cleaning/ repairs
- Coordinate full setup of all new starters including training and manage leavers

Experience working within fast paced global corporate environments - Financial Services/ banking is advantageous
Highly proficient in arranging domestic and international travel arrangements, diary management, processing expenses and running reports
Ability to act as a trusted resource; maintain a high level of integrity and discretion in handling confidential information
Develop relationships with internal and external counterparts
Excellent communication skills
Proficient in Microsoft Office Suite

If you are interested in becoming part of this growing success story please submit your CV now to be considered for the position. **REF67801

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