Secretary - Public Law & Private Litigation
8 months ago
Harding Evans are looking for a Secretary to join their Public Law & Private Litigation Department in Newport to assist in the smooth running of the department and/or wider Firm by providing secretarial and administrative support to the Head of Dept and fee earning team by effectively undertaking all assigned tasks allocated.
**Role Requirements**:
- To support your fee earners by ensuring all routine administrative processes are managed along with
managing diary commitments.
- To prepare correspondence through audio typing and word processing.
- To deal with routine post, drafting straightforward replies as appropriate.
- To administer filing relating to all matters by undertaking daily filing, opening, closing storage and retrieval
of client files in accordance with the procedures contained within the office manual
- Resolving debit or credit balances on files enabling them to be closed
- To process billing on files correctly and in accordance with instructions
- To ensure protocols are in place to protect the confidentiality of both the firm’s and clients’
documentation and information.
- To manage diaries, take minutes of meetings and circulate as appropriate.
- To prepare mail and enclosures for dispatch.
- To ensure that all necessary photocopying is carried out.
- To provide support to other secretaries as required.
- To attend to clients in person or on the telephone, providing support in a professional and friendly way and
ensuring the firm’s standards for client care are maintained.
- To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
- To undertake any specific training identified as necessary to update skills or improve performance.
To ensure focused concentration with regard to the handling of sensitive data, in accordance with the Data Protection Act and the Firm’s Confidentiality Policy.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Company pension
- Health & wellbeing programme
- Sick pay
Schedule:
- Monday to Friday
Work Location: In person
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