Personal Assistant to Directors

4 weeks ago


Gloucester, United Kingdom Stagecoach Full time

Salary

PA

Personal Assistant - temp contract (10 months feb ’23- jan ’24)

Stagecoach West is an exciting business with designs on further expansion in the years ahead and has a number of operating centres across Gloucestershire, Oxfordshire, South Gloucestershire and Wiltshire. The directors are looking for a Personal Assistant to work with them at the company’s busy head office.

This person will often be the directors’ first point of contact with people from both inside and outside the organisation so a professional, confident and friendly manner is a prerequisite.

The senior management team will need to trust that work can be handled efficiently with confidentiality maintained. Focus and discretion are, therefore, essential attributes for the successful applicant.

KEY RESPONSIBILITIES:

- Diary management, for the directorate team (x4)
- Liaising with external business leaders and directors
- Creating travel arrangements
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising meetings, including booking venues
- Ordering refreshments and lunches
- Agendas and PowerPoints for meetings
- Minute-taking
- Inputting expenses
- Arranging social events for the team and wider company
- Management of miscellaneous issues
- Handling confidential matters with discretion
- Processing invoices
- Holiday entitlement management
- Contact for monthly paid staff - timesheets etc
- Travel to locations within the network when required

ESSENTIAL REQUIREMENTS:

- Demonstrable experience in a similar role and industry
- Competent with Microsoft Office and Microsoft Outlook

BENEFITS:

- Competitive salary
- 25 days holiday p/a pro rata
- Use of Hapi App discounts
- Free travel passes for you and a companion

**Location**:
Stagecoach West Head Office 65 London Road Gloucester GL1 3HF



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