Personal Assistant- People

7 months ago


Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

More details can be found in the attached job description. - To organise and plan the workload of the Directors by negotiating with internal and external colleagues to fulfil diary commitments. - To source and gather information to assist the Directors in prioritising their workload effectively to ensure that deadlines are met, and to use initiative and discretion to ensure that the most efficient use is made of the Directors time. - To organise the scheduling of formal and sometimes highly complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised in order for the Directors to work effectively.

This should be achieved by using experience, knowledge and initiative to independently deal with and respond as appropriate, and bring any urgent issues to the immediate attention of the Directors. This may include matters of a highly confidential and / or sensitive nature, and progressing promptly matters which require urgent attention and are of a complex nature. Interpersonal and diplomacy skills are necessary to handle enquiries. - To have an understanding of the Directors work priorities in order to be able make independent decisions on diary organisation through a combination of initiative and experience, only referring to the Directors when necessary.
- To research more efficient ways of working, and to be responsible for creating and maintaining administrative processes and systems within the Directorate to ensure maximum resource and time efficiency. - To be responsible for and engage in own personal development, and to undertake an annual Performance Review, ensuring that any actions are completed within agreed timescales and that all mandatory training is up to date. - To undertake any other duties as and when required by the Directors or the Business Change and Governance Lead commensurate with the banding of this role. - Support the Business Change and Governance Lead in establishing and maintaining robust systems, controls and processes which underpin the governance requirements of the P&OD Directorate, and the responsibilities of the Director for People & ODs office.
- Support the Business Change and Governance Lead in ensuring the governance reports for the Board and its sub-committees for the Director for People & ODs office are prepared, quality assured and submitted to published deadlines. - Undertake any associated administrative duties relating to compliance with Trust processes including, but not limited to, the Risk Register, Policies, Appraisal and Mandatory Training (of staff in the Director for People & ODs office). - Support the development and maintenance of high-quality document management systems so that information is secure and accessible for those who need it.


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