Reprographics/clerical Officer

3 weeks ago

Sheffield, United Kingdom Mercia Learning Trust Full time

**Post**:Reprographics/Clerical Officer**, **Mercia School**

**Contract Type: 22.5 Hours, term time only**

**Contract Term**:Permanent**

**Full Time Salary**:Grade 3 (£21,575 - £21,968)**

**Actual Salary: £11,222 - £11,426 (with under 5 years’ service)**

Mercia Learning Trust has an exciting opportunity for a Reprographics/Clerical Officer to join their IT Team providing a high level of clerical and administrative support to Mercia School.

The Reprographics Officer is a crucial role within the school. You will be responsible for providing a comprehensive reprographics support service to the whole school. We are therefore looking for someone who can demonstrate exemplary customer service at all times and who can work as part of a team to ensure the highest delivery of services.

We are flexible on working hours and can be negotiated at interview.

Further information, including details on how to apply, are available on the school website.

**For an informal and confidential discussion, please contact Gareth Harle (IT Director) on 07495 216 022.**

**Please note we do NOT accept CV’s.**

**JOB DESCRIPTION**

**Post Title: Reprographics/Clerical Officer**

**Grade: 3**

**Hours/Weeks: 22.5 Hours, term time only**

**Responsible to: Director of IT**

**Responsible for: N/A**

**The post holder must at all times carry out his/her responsibilities within the spirit of School policies and within the framework of the Education Act 2002, and School Standards and Framework Act 1998 with particular regard to statutory responsibilities of the Governing Bodies of Schools.**

**PURPOSE OF THE POST**
- To provide a full reprographics service to students and staff and help to promote a positive image of the school through the production of professional documents for both internal and external use.
- To provide administrative support to the trusts IT Team.

**ANTICIPATED OUTCOMES OF THE POST**
- A responsive, effective and professional reprographic and printing support service which is fully embedded across the school.

**KEY RESPONSIBILITIES**
- To provide reprographic and professional printing support in line with the operation of the school
- To provide general administrative support to the IT Team which may include placing orders, record keeping and other general administrative tasks.
- To work as part of a team of support staff in providing a high level of clerical and administrative support to the school
- To use the reprographics finishing equipment as and when required such as the guillotine, binding and laminating machines.
- Provide a ‘Design Service’ as and when required supporting effective presentation of materials for staff and students
- To operate established and new technology based office equipment
- To provide general clerical support where appropriate to teaching staff
- To collect and record appropriate statistics
- To maintain a tidy, well organised and well stocked professional working area
- Monitor and report on stock used by Departments
- Ensure all photocopiers are well stocked and maintained including clearing minor jams
- To undertake general clerical duties

**WORKING ENVIRONMENT AND CONDITIONS OF THE POST**
- In order to deliver the service effectively, a degree of flexibility is needed, the post holder may therefore be required to carry out work outside of normal working hours. Time off in lieu will be given for such events and duties will fall within the scope of the post, at the appropriate grade.
- The post may be required to travel and work within any school in the Mercia Learning Trust.

**GENERAL DUTIES**
- To contribute to whole school events as and when required.
- To ensure accurate records are securely maintained and held in accordance with General Data Protection Regulations (GDPR)/Data Protection Act 2018.
- Be aware of and support diversity, ensuring equal opportunities for all.
- Develop professional, constructive relationships with other agencies, schools and professionals.
- Participate in meetings, training and performance development as necessary.
- Recognise own strengths and areas of expertise using these to advise and support others.
- Be willing to undertake training and professional development in order to improve own practice.
- Where appropriate, take part in the appraisal and professional development of others
- Any other duties and responsibilities appropriate to the grade and role.

A great deal of the information and work dealt with is, of necessity, confidential, and it is important that none of this information is disclosed to any unauthorised person, and that is dealt with discreetly and with integrity.

**PROMOTION OF TRUST VALUES**
- To contribute to the overall development of Mercia Learning Trust to ensure the Trust operates on the basis of shared and collective responsibility.
- To contribute to the overall ethos, work and aims of Mercia Learning Trust.
- To support and contribute to the Trust’s commitment to safeguarding all students.

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