Finance Officer

2 weeks ago


Eastwood, United Kingdom Broxtowe Women's Project Limited Full time

**Job Title**: Finance Officer

**Location**: Office based within the Borough of Broxtowe

**Salary**: £24,500 pro rata plus up to 4% pension contribution

**Working Hours**: 18 hours per week

**Responsible to**: CEO

**Job Purpose**:
To provide comprehensive financial management support services to the CEO and Senior Management Team. To manage all financial transactions using QuickBooks software tool. To prepare, analyse and interpret monthly financial and cashflow reports and highlight all significant variances to budgets. To prepare annual budgets and obtain signoff and to provide financial data for funding reports.

**Responsibilities**:
1. Responsible for the financial management and support in a small, busy team and to assist the CEO in their capacity of overseeing the charity’s financial management.

2. Have a flexible approach to the duties set out below, with due regard given to the post holder’s skills and experience, and the particular needs of the charity at any one time.

**Duties**

**Finance**

a) Maintain and regularly update financial recording systems to include income/expenditure accounts, budget allocations and maintain QuickBooks, and Excel records and reports.

b) Assist the CEO and SMT to make informed financial decisions by preparing draft budgets, management accounts and forecasts for the organisation as a whole.

c) Monitor and review financial performance each month against budget. Prepare monthly cashflow forecasts and show projected cash inflows and outflows, by individual funder, covering the financial year. This involves a number of complex MS Excel spreadsheets.

d) Ensure any potential over/underspend in project budgets is identified in a timely manner to the attention of the CEO and the Trustee Funding & Finance subgroup.

f) Be responsible for the banking and disbursement of cash to include the payment of volunteer expenses.

g) Maintain the petty cash system, oversee payments, and receive deposits. Ensure purchase orders are produced in compliance with relevant policies.

h) Manage an efficient and effective payroll process. Liaise each month with third party providers over payroll and pension arrangements.

i) Undertake the reconciliations of monthly bank statements, petty cash and management reports.

j) Ensure compliance with charity and company financial legislation and procedures, discussing any concerns with the CEO and Funding & Finance subgroup as appropriate.

k) Ensure invoices/payment/payroll data are stored correctly on SharePoint and QuickBooks as appropriate, and uploaded onto the online banking payments to be authorised by CEO.

l) Liaise with external Independent Examiners to ensure the annual accounts are produced in a timely and efficient manner for the Board’s approval.

m) Work with the CEO, team members, and the Board of Trustees as required.

n) Follow BWP financial control policies and ensure that internal financial policies and procedures are up to date and relevant. This will include drafting updates for the approval of the CEO and Board of Trustees.

**Office Management**

a) Joint responsibility (along with the Admin Officer) for:

- Managing the purchase order process.
- Ensuring the effective use of the resources, equipment and that the Asset Register is accurate and reflects current allocations.
- Ensuring insurances and all compliance and legislation requirements are met, in accordance with internal policies and procedures.

b) Communicate effectively internally and externally

**Person Specification - **Please see the information via our website with regards to Essential & Desirable skills required.

**Job Type**: Part-time

**Salary**: £24,500.00 per year

Expected hours: 18 per week

Schedule:

- Day shift

Work Location: In person

Application deadline: 15/02/2024


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