Administration Assistant
3 weeks ago
To provide an effective and efficient administrative support service.
**Key Accountabilities:
- **
- Answer telephones and greet clients
- Respond to clients and provide information to clients
- Log and distribute incoming mail including regular and electronic mail
- Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
- Process and track legal work
- Record and monitor deadlines
- Update status and tracking reports
- Collect and retrieve information from files as needed
- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
- Process and distribute documents effectively
- Plan and schedule appointments, conferences, and meetings
- Coordinate logistics for meetings and conferences
- Provide administrative support including copying, scanning and faxing
- Monitor and coordinate the flow of information internally and with external stakeholders
- Maintain accurate records
PERSON SPECIFICATION
**Personal Qualities:
- **
- Flexible approach
- Ability to communicate at all levels of the business both internally and externally.
- Be able to use your own initiative with a high level of accuracy
- To be able to prioritise and work to deadlines
- Excellent knowledge of databases and tracking systems
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