Facilities Management Support Administrator
4 weeks ago
Our client based in Canary Wharf E14 are currently looking for a **Facilities Management Support Administrator.**
Purpose of the job of the Facilities Management Support Administrator:
To carry out the FM procurement process on behalf ofour client, ensuring a cost efficient and timely delivery of paper, general stationery, office supplies and 'ad hoc' purchases, including purchases under the Homeworker package. Support the FM area re thirdparty contractors and services ensuring a cost effective and efficient service is always provided to our client. Managing the Reactive repair process throughChangegear, allocating work tasks as required. Assist the Health & Safety Support Co-ordinator as required.Supervise and manage the reception area and mailbox together with the companymailbox and all meeting room bookings and the provision of services requested including in-house refreshments and third party ordered or collected food and external hospitality servicesrequired. Maintain all necessary controls re the security of the Companies assets and documents. Provide management support in covering CCTV and site Access Control. To manage any third party supplied support as required.
Key Activities:
- Administration/Statistics/Management Information. Provide statistics and key management information on all FM processes, including regular monthly reporting as per the FM Governance review document. Liaison with IT on all FM systems includingChangegearonreactive issues andCondeccore Reception and Meeting Room bookings and hospitality requirements.
- Procurement/Purchasing Paper, Toner, Stationery, DSE, Office Equipment, General Stationery & Supplies. 'Ad Hoc' credit card purchases, including those required under the Homeworker package. Sage Expense approval etc.
- Purchase Orders. Document all purchases for record and reconciliation purposes.
- Budget Process:Providing assistance tothe FM & Resilience Manager re Budget Forecasting, Reconciliation, Year End Accruals and Quarterly Reporting.
- Review of all jobs issued onChangegear.Allocate as necessary to FM colleagues or to third party Contractors.
- Review and add all meeting room bookings and services. Review and report on 'hot desk' bookings.
- Supplier Due Diligence. To carry out Supplier security review visits, maintaining a good working relationship and ensuring allour clients'confidentially documents are signed.
- Supplier Database, to keep, update and maintain on a regular basis, uploading documents for all Facilities Management contracts including Hospitality, HotelAccommodation, Post, Photocopying and Premises contracts.
- Health & Safety - Third Party Contractors. Ensure that the Facilities Management support staff keep anup to dateregister of all documents, allof our clients'requirements including insurance details, necessary to issue 'Permits to Work' and request regularupdates from Contractors.
- Access Control System/CCTV. Day to day management re leavers & starters.
- Arrangement of Contractors Passes, Comms room acc
-
Facilities Helpdesk Administrator
12 hours ago
London, United Kingdom Pareto Facilities Management Full timeSalary : Up to £29k DOELocation : Based from London ZooContract Type : Permanent Hours: 40 hours per week Responsibilities to include but not limited to:Monitoring the Facilities Helpdesk email and logging jobs;Actively monitoring open jobs including chasing engineers for updates and allocating jobs to engineers;Raising purchasing orders for...
-
Administrator / Facilities Coordinator
1 month ago
London, United Kingdom Optim Facilities Full time**About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...
-
Helpdesk Administrator
16 hours ago
London, United Kingdom Pareto Facilities Management Full timeJob Title: Helpdesk Administrator - Facilities ManagementHours: 40 HPWLocation: Longcross, Chertsey, KT16 0EESalary: £30,000Position Overview: We are seeking a highly organized and detail-oriented Helpdesk Administrator to join our Facilities Management team. The ideal candidate will have previous experience in the Facilities Management industry,...
-
Contract Administrator
1 week ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...
-
Facilities Manager
17 hours ago
London, United Kingdom Pareto Facilities Management Full timeSalary: Up to £50,000 DOELocation: Checkout.com1A Shepherdess WalkLondon N1 7BQHours: 40 HPWOverview:Pareto is looking to employ an experienced Facilities Manager to manage one of our key accounts. The successful candidate will be able to prove exceptional experience in people management, process implementation and ownership of day-to-day operations....
-
Facilities Administrator
1 month ago
London, United Kingdom Savills Management Resources Full time**Purpose of the Role** The purpose of the role is to provide support to the Facilities Management Network, reporting to the Senior Facilities Management Coordinator. The highest levels of customer service to our internal and external stakeholders by providing and maintaining a central hub of relevant and accurate data. **Key Responsibilities** - To work...
-
Facilities Management Support Administrator
4 weeks ago
London, United Kingdom Concrete Consulting Full timeA Client side role seeks and Entry level Facilities Management Administrator/ Facilities Management Co Ordinator to support FM team. Daily responsibilities will include liaison with fellow employees as first point of contact, dealing with ordering of stationary, dealing with all couriers, engaging with service partners making sure that all risk assessments...
-
Facilities Contract Support Administrator
1 month ago
London, United Kingdom GH Engage Limited Full timeFacilities Contract Support Administrator- Warrington- 25k- Permanent Position My client, a leading Facilities and Maintenance Provider are currently recruiting for an experienced Facilities Contract Support Administrator to join their team based in Warrington. General Administration Duties Supporting the Contract Management team to deliver high levels...
-
Facilities Administrator
1 month ago
London, United Kingdom Page Personnel Full timeFacilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...
-
Facilities Helpdesk Co-ordinator
7 days ago
London, United Kingdom Optim Facilities Full time**Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...
-
IT Administrator
14 hours ago
London, United Kingdom Pareto Facilities Management Full timeIT administratorLocation: HolbornRole type: Permanent PositionSalary: Up to 30k DOEPareto are currently looking for an IT administrator to join us on a permanent basis.We are looking for the most vibrant, exciting, enthusiastic candidate. We want team members to be outgoing, detail orientated, always willing to help and always willing to own a problem to...
-
Facilities Administrator
1 day ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
-
Facilities Administrator
6 hours ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATORAll potential applicants are encouraged to scroll through and read the complete job description before applying.6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...
-
Facilities Administrator
17 hours ago
London, United Kingdom Ballymore Full timeFacilities Administrator - Permanent, South West London Hours : 40 per week, 08.30am - 17.30pm Monday to Friday Duties & Responsibilities To support the on-site Facilities Team with administrational aspects of the Resort. Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...
-
Facilities Administrator
1 month ago
London, United Kingdom Catch 22 PLC Full time**Job title**: **Facilities Administrator** **Job type**: - Temporary**Emp type**: - Full-time**Industry**: Recruitment **Pay interval**: - Hourly**Pay rate**: - GBP £13.00**Location**: - London**Job published**: - 02/02/2023**Job ID**: - 46150We are currently looking for **Admin Assistants** at all levels across London to work with a range of...
-
Facilities Administrator
1 month ago
City of London, Greater London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...
-
Facilities Administrator
11 hours ago
City of London, Greater London, United Kingdom May & Stephens Full time €30,000FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...
-
Facilities Administrator
1 hour ago
City of London, Greater London, United Kingdom May & Stephens Full time €30,000FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...
-
Facilities Administrator
1 day ago
City Of London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
-
Facilities Administrator
6 hours ago
City of London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
