Facilities Administrator

1 month ago

London, United Kingdom Savills Management Resources Full time

**Purpose of the Role**

The purpose of the role is to provide support to the Facilities Management Network, reporting to the Senior Facilities Management Coordinator. The highest levels of customer service to our internal and external stakeholders by providing and maintaining a central hub of relevant and accurate data.

**Key Responsibilities**
- To work alongside the Facilities Management team in a support role, learning all the key aspects of the FM role.
- To provide the Facilities Managers with administrative support and to field phone calls during periods of leave
- To provide support and advice to the business on Facilities Management matters.
- Updating and assisting in closing actions from compliance documentation and Health & Safety Audits.
- Instructing works and quotes for remedial works highlighted in the compliance documents and Health & Safety audits within agreed authorisation limits. Ensuring the Facilities Manager and Surveyor approves beforehand where required.
- Spend time with key Property Management departments to understand the corporate supply chain process, the management agreement and services offered, our key policies and procedures, legislation relating to handling client monies and the roles undertaken in Client Accounting, Credit Control and Treasury to be able to better support the business.
- Lead on the training of RFMs on Savills systems including but not limited to; Proactis, Datastation, Meridian, Compass, Elogbooks.
- Assist with raising purchase orders/contract orders for the Facilities Managers on Proactis where applicable
- Manage the extension of contract orders, on an annual basis, for the Facilities Managers on Proactis where applicable
- Monitor and update all client portals as required
- Ensure all statutory documentation is in place, request where necessary
- Compile Tenant Handbooks, Emergency Plans, Hazardous Waste Register etc. in conjunction with the Facilities Managers and ensure data is uploaded to our systems
- Assist with setting up of new starters within the Facilities Management team to ensure that all equipment, access passes, systems access etc is available upon commencement
- Management of the Property Management key log system and key cupboard where required
- Facilities Management Travel Co-ordination/Arrangement
- Manage the tracking and uploading of Insurance Inspection documentation for the properties managed by Facilities Managers.
- Assist with completing Elogbooks P2P tasks in conjunction with the Facilities Manager where applicable
- Other ad hoc duties as and when required to include Facilities Management post and stationery requirements

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

**Skills, Knowledge and Experience**
- Previous Administrative experience is desired
- Good Organisation Skills
- Proficient with Microsoft word packages such as; Word, Excel & PowerPoint
- Good attention to detail
- The ability to work as a team and alone
- The ability to prioritise work tasks and hit deadlines

**Working Hours**

09:00 - 17:30

**Salary**

£23,000 - £25,000

LI-DNI

Please see our Benefits Booklet for more information.

  • Administrator / Facilities Coordinator

    2 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Administrator / Facilities Coordinator

    2 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Contract Administrator

    2 weeks ago

    London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...

  • Contract Administrator

    2 days ago

    London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...

  • Facilities Helpdesk Administrator

    7 days ago

    London, United Kingdom Pareto Facilities Management Full time

    Salary : Up to £29k DOELocation : Based from London ZooContract Type : Permanent Hours: 40 hours per week Responsibilities to include but not limited to:Monitoring the Facilities Helpdesk email and logging jobs;Actively monitoring open jobs including chasing engineers for updates and allocating jobs to engineers;Raising purchasing orders for...

  • Facilities Coordinator

    4 weeks ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Administrator

    1 month ago

    London, United Kingdom Catch 22 PLC Full time

    **Job title**: **Facilities Administrator** **Job type**: - Temporary**Emp type**: - Full-time**Industry**: Recruitment **Pay interval**: - Hourly**Pay rate**: - GBP £13.00**Location**: - London**Job published**: - 02/02/2023**Job ID**: - 46150We are currently looking for **Admin Assistants** at all levels across London to work with a range of...

  • Facilities Administrator

    4 weeks ago

    London, United Kingdom Catch 22 Full time

    We are currently looking for Admin Assistants at all levels across London to work with a range of clients including healthcare organisations, schools and facilities services providers to complete general office administration tasks each role can includeany of the following tasks: - Data entry and document production - Receiving calls and taking messages -...

  • Facilities Administrator

    4 weeks ago

    London, United Kingdom May & Stephens Full time

    **FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...

  • Facilities Administrator

    7 days ago

    London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATORAll potential applicants are encouraged to scroll through and read the complete job description before applying.6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...

  • Facilities Administrator

    1 week ago

    London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...

  • Facilities Administrator

    6 days ago

    London, United Kingdom Daniel Owen- UK Full time

    Facilities Admin_1699896300 Posted: 13/11/2023 - £26000 - £27000 per annum - City of London, London - PERMANENT **Facilities Administrator** **Central London** **Monday - Friday, 09:00-17:30** **£27,000 per annum** *** We are looking for an enthusiastic **Facilities Administrator!** You will play a key role in the administration of our portfolio,...

  • Facilities Administrator

    1 month ago

    London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...

  • Facilities Administrator

    2 days ago

    City of London, Greater London, United Kingdom May & Stephens Full time €30,000

    FACILITIES ADMINISTRATOR All potential applicants are encouraged to scroll through and read the complete job description before applying. 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months...

  • Facilities Administrator

    1 month ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £27,000 per annum **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth...

  • Facilities Helpdesk Co-ordinator

    2 weeks ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    6 days ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Administrator

    2 months ago

    City of London, Greater London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...

  • Facilities Administrator

    7 days ago

    City of London, Greater London, United Kingdom May & Stephens Full time €30,000

    FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...

  • Facilities Administrator

    7 days ago

    City of London, Greater London, United Kingdom May & Stephens Full time €30,000

    FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong...