Transformation Project Support Officer

1 month ago

Manchester, United Kingdom The Christie NHS FT Full time

DUTIES AND RESPONSIBILITIES Responsibility for Physical and Financial Resources and General Administration Monitor the use of resources within the Clinical Support and Specialist Surgery Transformation Team and highlight areas of concern to the relevant manager(s). Ensure that all requirements for procurement and schemes of delegation are adhered to as stated in local standing financial instructions. Assist with the production and maintenance of Project/Programme Plans and reports for presentation and approval at relevant Boards. Coordinate input from broad, multi-disciplinary trust-wide programmes and teams to lead and support the development and delivery of meetings and associated reporting papers.

These may be complex multi-dimensional projects that will have wide reaching impact across the organisation. Assist Divisional and Operational Managers and Transformation Project Lead in administrative duties if required in the delivery of projects, including the management of changing demands and pressures that may impact project delivery. Responsible for project governance documentation and templates as set by the Divisional and Operational and Transformation Project Lead. Produce clear visual materials, project documentation for use in reports, local briefings, workshops and meetings for both internal and external presentations when required.

Maintain and further develop a project administration system to ensure that actions are tracked and delivered on time, and refine project and programme tracking tools as necessary. Be responsible for undertaking production of both routine and complex reports and presentations that may contain medical technical or financial terminology, tables and graphs using Trust data. This may require establishing and up-dating spread sheet and databases. Produce reports that contain sensitive change and performance data; also includes creating, updating and delivering PowerPoint presentations on this.

Undertake short and long term planning to support programme governance. Lead and support departmental process improvement initiatives. Co-ordination of communications planning for projects. Project Management Responsible for deputising for Transformation Project Lead where required.

Understand and utilise project management methodology and use the relevant elements of the Trusts project management toolkit to deliver against objectives, including the key areas of: time, cost, quality, risk management, benefits realisation, milestone reviews and evaluation. Co-ordinate project teams, ensuring projects are managed, supported and delivered in line with the planned and agreed timescales, delivering the functionality and benefits identified. Ability to produce high quality, audience specific management and project reports and plans from working knowledge, seeking additional information and detail where required. Work under direction to establish, coordinate and chair where required, groups that are necessary to support the successful delivery for responsible project areas.

This will include regular communication, planning and scheduling of meetings, setting agendas, production and distribution of meeting papers, keeping action log, risk log and project plans updated and distributing, ensuring progress and completion of agreed actions. Attend, present and support as required at Trust meetings, raising awareness of the project and ensuring full understanding of the objectives and requirements. Ability to command respect and create a sense of community within a team, whilst at the same time having the ability to exert challenge where required in order to deliver positive results. To lead and support, as relevant, on the development and management of project plans, risk/issue logs, benefits plans and communication plans.

These should be robust and have clear strategies to ensure success. To lead or support, as relevant, process mapping, undertaking complex and detailed information analysis of specific projects/reports requiring high levels of concentration. Ensure the monitoring and evaluation of changes in practice through the collection of high quality and timely data, using electronic and paper systems as required. Organise and where relevant lead or coordinate appropriate activities at project completion including post implementation review and transfer of information/knowledge.

To discuss, proactively identify and establish mechanisms to quantify and monitor the impact of change to demonstrate measurable benefits realisation, including quality parameters. To discuss, proactively identify and establish mechanisms to quantify, develop plans to mitigate and monitor risks, issues or barriers. This will require clarity on appropriate thresholds for escalation. Escalate / present to senior management as appropriate.

To discuss, proactively identify and establish mechanisms to quantify and monitor any budgetary restrictions for delegated projects, supporting the development of plans where

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