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Personal Assistant

2 months ago

Weybridge, United Kingdom Public Sector Resourcing Full time

**Personal Assistant (I**nside IR35)**

**Contract Term: 6 Months (Possible Extension)**

**Contracting Authority: DEFRA**

**Location: Weybridge (4 days in office, 1 day working from home)**

**In the Defra group, we deal with a vast range of issues that profoundly impact on people’s lives. We are responsible for England’s environment, our countryside and rural economy, the food and farming sectors and have lead responsibility for protection from a wide range of natural threats and hazards. We have developed a set of three strategic objectives covering our policy outcomes and corporate objectives. These objectives help us to deliver our ambitious vision to build our green and healthy future and provide a framework for all the important work we carry out.**

Our objectives are:

- To pass on to the next generation a natural environment protected and enhanced for the future.
- To lead the world in food, farming, and fisheries with a sustainable model of food production.
- To be an outstanding organisation focused on making a difference, with world class delivery capability.

The role will cover the range of activities required to enable the Deputy Directors in their daily activities.

**As a Personal Assistant your main responsibilities would be**:

- Providing a vital first point of contact for partners, customers, staff and other stakeholders; develop, build and maintain a good working relationship and reputation as a reliable source of informed knowledge and experience and taking responsibility to resolve issues where appropriate to do so.
- Diary management, general team support, taking into account competing priorities.
- Ensuring that regular meetings, key stakeholder meetings and ad-hoc meetings are scheduled, meeting rooms and catering are booked and travel and accommodation arrangements are in place.
- Delivering secretariat outputs for identified governance boards or key site meetings, if required; including setting agendas, note taking, producing actions and monitoring outputs.
- Handling a range of corporate tasks with discretion, tact and diplomacy and deal appropriately with sensitive information.
- Completing finance functions including processing invoices, raising purchase orders and other related tasks

**You’ll have relevant experience in**:

- Previous office / secretarial experience
- Excellent organisations skills
- Good use of MS Office

**Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.**- Please be aware that this role can only be worked within the UK and not Overseas._

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