Personal Assistant to Vp Global Supply Chain

4 months ago

Weybridge, United Kingdom No.7 Boots Full time

Weybridge

Full-Time

Permanent
- Personal Assistant to VP Global Supply Chain
- You'll provide proactive, efficient administration and organisational support to the VP of Global Supply Chain and a number of their senior direct reports within the No7 Beauty Company. The role is fundamental, creating the space and time for our leaders to focus on our people and deliver for the business.
- This role can be based in either our Weybridge or Sedley Place Support Offices.
- Who we are
- No7 Beauty Company is more than just one voice. In 2021 six brands - No7, Liz Earle, Soap & Glory, Botanics, Sleek MakeUP and YourGoodSkin - joined forces and No7 Beauty Company was born. We believe in creating the best in beauty for everyone - we’re innovators with a passion for challenging perceptions with ground-breaking products, proven results and positive impact. We have built a reputation on scientific innovation, whilst being environmentally sustainable and socially responsible. No matter where you work in No7 Beauty Company, you’ll be empowered to bring your authentic self and we share a culture where diversity, equity and inclusion are at the centre of everything we do. Join us and together we can achieve more. Find out more here.
- About the role
- This is a great opportunity for a PA looking for career progression and who wants to be part of a wider PA community.
- Key responsibilities include;- Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
- Complex diary management and meeting organisation
- Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
- Organise, setup and communicate key functional team meetings
- Setting agendas and following up on actions
- Booking travel and accommodation arrangements, delivering the most cost effective and efficient solution
- Expense management - tracking and accurate / on time submission
- Supporting confidential business processes such as Performance, People and Payroll
- System changes such as onboarding and leavers, salary changes, annual leave tracking
- General admin support: employment contract changes, drafting and reviewing letters
- To create and maintain an effective personnel filing system
- Build, manage and maintain distribution lists and organisational charts
- Resolve basic IT issues and raise to the Help Desk as required
- Work collaboratively with the E/PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.
- What you'll need to have- Minimum of 5 to 10 years’ experience as a PA
- First class organisational and diary management skills
- High levels of flexibility and adaptability
- Ability to multitask, prioritise an everchanging workload and work under pressure
- Can solve problems and work autonomously
- Communicates effectively with senior leaders and executives
- Builds positive relationships at all levels across the business and with external contacts
- Willingness to learn and manage change
- A personable team player willing to go the extra mile to support others in the organisation

It would be great if you also have- Previous experience or knowledge of Supply Chain / Operations would be desirable but not essential

Our benefits- Travel links including on campus bus stops, parking and close to train and tram links
- Generous discount on our own brands and partner businesses
- Excellent onsite facilities including staff shop, opticians (including free eye tests for team members), gym, cafeteria, outdoor seating spaces and dry cleaning service
- What’s next

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