Part-time Administrative Assistant
6 months ago
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
**About us**
We are a growing design and build company, therefore experience in the Construction/Refurbishment Industry is preferable but all backgrounds will be considered if you have the right skills.
**Responsibilities**:
- Assist with bookkeeping tasks using Xero and other internal systems
- Perform various administrative tasks to support the smooth operation of the office
- Greet and assist visitors, ensuring they feel welcome and attended to
- Manage office supplies, including ordering and restocking as needed
- Handle incoming and outgoing mail and packages
- Assist with scheduling appointments and coordinating meetings
- Perform data entry and maintain accurate records
**Requirements**:
- Proficient in computer skills, including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Familiarity with Xero software is compulsory - Purchase Ledger - process supplier and sub contractor invoices, statement reconciliation, create new acounts - Sales Ledger - raise new invoices and allocate payments. Ensure correct end month payments with Suppliers and Sub Contractors.
- Process Debit and Credit Card transactions.
- Strong typing skills with a high level of accuracy
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively
- Strong attention to detail and problem-solving abilities
- Excellent written and verbal communication skills
- Professional phone etiquette and customer service skills
- Team player in a small team with a 'can do' attitude.
- Experience in the Construction Industry would be an advantage.
**Job Type**: Part-time
**Salary**: £11.90-£13.80 per hour
Expected hours: 16 - 20 per week
**Benefits**:
- On-site parking
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Bookkeeping: 2 years (required)
- Administrative experience: 2 years (required)
- Construction management software: 1 year (preferred)
Ability to Commute:
- Kingston upon Thames (required)
Work Location: In person
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