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Office Co-ordinator

4 months ago

London, United Kingdom With Intelligence Full time

**Do you have **reception and office administration experience.

**The Role**

As the Office Coordinator, you’ll be the personable face behind the reception desk at our London head office - the first point of contact for all visitors. You will possess a clear, considerate telephone manner and exceptional organisation skills. You will bring with you excellent interpersonal skills and be a team player.

This role requires excellent organisational and time management skills, with the ability to oversee the smooth and professional running of the Head Office, including covering reception, the switchboard, and facilities relating to the use of meeting rooms.

Duties include but are not limited to:

- Office-based role working from Monday to Friday
- Welcoming visitors to the office and ensuring all procedures are adhered to both pre and post visit
- Ensuring a welcoming and well-presented reception area is maintained at all times
- Setting up for executive meetings, providing refreshments throughout
- Point of contact if any facilities fail - i.e., air con, lights etc
- Managing stationery stock
- Managing stock of other office supplies
- Assist with office H&S requirements.
- Point of contact for staff general queries
- Assist with internal communication
- Assist with travel enquiries
- Managing courier/storage requests
- Provide general administration support as needed, including assisting with the creation, production, and updating of forms, documents, spreadsheets
- Assist with company social event end-to-end management

**Requirements**:
The person we are looking for will be enthusiastic, proactive, and detail-oriented with high personal integrity, excellent communications skills and proficient writing ability. They will have previous reception and office administration experience.
- Listens, consults others, and communicates proactively
- Gets to the heart of complex problems and issues
- Plans activities and projects well in advance and takes account of possible changing circumstances

**Benefits**
- Excellent uncapped bonus structure
- 24 days holiday rising to 29 days + your birthday off
- Friendly experienced team
- Life assurance
- Regular on-going incentives
- Charity Days
- Free breakfast of cereals and fresh fruit
- Drinks fridge with a selection of complimentary cold drinks
- Employee Assistance Programs
- DEI Networks
- On-going training and career development

Our Company:
With Intelligence is based at One London Wall, Barbican, London EC2Y 5AB. We offer amazing benefits, free breakfast daily and drinks provided all day, every day.

As part of our company, you will enjoy the benefits of an open plan office and working with fun and friendly people, what more could you ask for

With Intelligence provides exclusive editorial, research, data and events for senior executives within the asset management industry. Across hedge funds, private credit, private equity, real estate and traditional asset management, our editorial brands are seen as market leaders in providing asset manager sales and IR execs with the actionable information they require to help them raise and retain assets.

To maintain and grow our leading position in the market we need to continue to hire highly motivated, thoughtful and to ensure our subscribers are getting the exclusive intelligence they need first, and most comprehensively, through our range of services.

If you are interested so far in what you have read, please apply, we look forward to hearing from you.