Office/executive Assistant

7 months ago

Coventry, United Kingdom NanoSyrinx Ltd Full time

**Company description**

NanoSyrinx is an award-winning synthetic biology company focused on a novel targeted drug delivery technology with the vision of fundamentally revolutionising how biological medicines are delivered into cells. To do this, we are leveraging one of nature’s own elegant solutions: naturally occurring, bacterial protein 'nanosyringes', capable of encapsulating and delivering therapeutic payloads in a cell specific manner, with nano-scale precision.

The company leadership team includes Dr. Joe Healey, the CEO and co-founder of the company, who conducted his PhD research on the technology in the lab of Prof. Nick Waterfield (co-founder) at the University of Warwick Medical School, Dr. James Lapworth, Chief Business Officer, who joined from Warwick Innovations, the technology transfer office of the University of Warwick and Dr. Marie McAvoy, Chief Scientific Officer, who has a wealth of experience on vaccines, biopharmaceuticals and cell and gene therapies gained from working in biopharm and pharma companies. The company’s leadership team is supported by a network of advisors including Dr. Jane Dancer (non-executive director - formerly CBO at F-Star and Cellzome), and Dr. Stephen Taylor (Exec Chairman - formerly SVP Commercial at Fujifilm Diosynth), as well as a veteran Scientific Advisory Board.

**Job description**

You will be joining NanoSyrinx at a pivotal time in its development. We are entering a period of fast growth and intense activity as we build out our platform for a move toward therapeutic proofs-of-concept. In this position you will:
As an Exec assistant:

- Provide organisational support to the company leadership and wider technical team. This would include for example: calendar management, travel arrangements, correspondence, board meetings, company events etc.
- Coordinate meetings, take and disseminate notes, and assist in document preparation.

As office assistant:

- Take ownership of the office operations and help us to build robust ways of working for the future, such as managing internal ‘infrastructure’ such as updating our handbook, policies and procedures.
- Perform day to day activities, such as document filing, answering calls and ensuring the smooth operation of the office.
- Organising and assisting with recruitment and onboarding for new employees

**To do so, the following criteria are essential**:

- Able to prove prior experience or an aptitude for organisation/administration
- Highly organised and able to prioritise tasks, but able to handle rapidly shifting demands
- A strong sense of initiative and the ability to ‘make things happen’
- Proficient with all modern office software (Microsoft Office suite as a minimum, but GSuite will be a significant advantage, as will comfort with a Mac ecosystem)
- Good communication skills and ability to work as part of a team
- Reliability and discretion particularly when handling sensitive/confidential materials

**And the following are desirable**:

- Prior experience in Human Resources (such as handling staff enquiries) with a good understanding of the requirements of GDPR when handling sensitive data, and the ability to build compliant processes
- Proficiency with Xero for accounting and prior experience handling company financial matters such as payroll, expenses etc
- Familiarity with compliance filings, such as Companies House statements and HMRC processes
- A sciences graduate or experience working within the biotech/research space, or within academia would be advantageous

**What we offer**

NanoSyrinx provides a friendly working environment situated at the well-connected University of Warwick’s modern campus. Our company was born out of a close-knit academic community at the University, and we pride ourselves on carrying this through into the company - frequent coffee breaks with your colleagues, and after-work socialising are encouraged (but not mandatory)

We understand that biology and real life don’t always keep office hours, so we offer flexible working, with competitive allowances for annual leave and parental leave etc.

In addition to competitive salaries, NanoSyrinx operates a discretionary cash bonus scheme (up to 10% of annual salary), with the possibility of Company Options.

NanoSyrinx operates a workplace pension (provided by Aviva), with up to 5% matched employer contributions (further details will be provided in your employment contract). We also offer private healthcare, also provided by Aviva.

The opportunity to travel nationally and internationally for professional development and company advancement.

**We are an Equal Opportunity Employer**

NanoSyrinx is an equal opportunity employer and committed to creating a friendly, inclusive environment which is a pleasure to work in. We recognise the rights of all individuals to mutual respect and want to foster an environment where there is an unbiased acceptance of others.

Our policies and practices aim to promote an environ

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