Personal Assistant

2 weeks ago

Belfast, United Kingdom Spence & Partners Limited Full time

ID- 2024-1257- Category- Business Support- Position type- Permanent Full-Time**About Us**:

- 3173 is a privately owned UK firm of pensions experts with clients throughout the UK, serviced from offices in London, Belfast, Glasgow, Manchester, Birmingham, Bristol and Leeds.The 3173 Group of companies includes Dalriada Trustees Limited (Dalriada) one of the UK’s largest professional pension scheme trustee companies. Spence & Partners provides full pension actuarial, consulting, investment consulting and administration services that provide simply smarter solutions for trustees, employers and members and Mantle: reimagines the traditional models of defined benefit pensions administration and actuarial valuation software.**The 3173 Culture**
- Our primary aim is to provide interesting, worthwhile and healthy careers for all our people; we believe that this emphasis sets us apart from our competitors.We are defined by our ethos and by our goal:
- Our ethos is an individual and collective commitment achieved through carefully balancing responsibility with freedom and flexibility, all of which is underpinned by a willingness to work interdependently. When we get this balance right, it is how we do our best work. We look after our staff first and foremost, but for a commercial purpose, which is to deliver great service profitably. By focusing on our goal, we provide the best outcomes for pension scheme members, trustees, and employers.**About You**:

- You will be an experienced Personal Assistant who can work proactively and independently. You will be able to manage multiple tasks and priorities for key individuals within the business whilst managing competing deadlines. You will have strong organisational skills and attention to detail, with proven success and passion to deliver customer service to our colleagues and clients.You will be effective and efficient, working interdependently to provide and maintain high standards across our business. A professional approach to managing expectations and taking responsibility is key to deliver positive outcomes for all stakeholders.Due to the nature of our business and this role, it is imperative that professional integrity and strict confidentiality is always maintained.**Responsibilities & Criteria**:
**Key Responsibilities**
- Reporting to the Business Support & Facilities Manager, this role requires an exceptional level of customer service to all stakeholders, including colleagues and clients.The core responsibilities are, but are not limited to:
- Provide PA support to key individuals
- Providing additional support to the wider business, including travel, call handling and minute-taking. Support in the offices will include meeting arrangements, hospitality and reception duties.
- Support the management and day to day running of the office environment, taking ownership and accountability for managing effective supplier relationships, alongside the Business Support & Facilities Manager
- Preparation of documents in line with company branding, policies and delivered within timescales
- Uphold all audit and quality standards, including ISO27001. Responsibility for information confidentiality, office security, implementing and supporting policies and processes
- Essential Experience and Knowledge- Experience of providing PA support within the Professional Services industry
- Experience of managing multiple and conflicting tasks and deadlines
- Excellent IT Skills and fully competent in Microsoft Office
- Proven experience in all aspects of office administration
- Experience of working pro-actively and using own initiative to complete tasks

Desirable Experience and Knowledge- Familiar with ISO 27001 or similar recognised compliance regulations

Desirable Educational Qualifications- Educated to minimum A level standard
- At least 5 GCSE’s to include Maths and English
- Working towards a relevant administration or business-related qualifications

**Circumstances**

**Location**: Belfast or Manchester**Working hours**: Monday to Friday, 37.5 hours per week with additional hours as and when required. The shift patterns cover 8.30am - 6pm.

3173 is an Equal Opportunity Employer.If there is support or an adjustment that we can provide to enable you to be at your best during the recruitment and selection process, we encourage you to advise us in good time so that we may make suitable arrangements. We understand that being open with us may feel uncomfortable so please only share with us the information that you are comfortable to share, and rest assured that we will use this only to provide you with the right support. Any information you give us will be treated completely confidentially. To discuss this further please call 028 9041 2000 and ask to speak to a member of the People & Culture team.

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