Finance Transactions Assistant

6 months ago

Stirling, United Kingdom University of Stirling Full time

**Post Details**
Full time
Open ended

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

**The Post**
To be part of the team responsible for the efficient and effective financial processing of all incoming and outgoing cash transactions across the University, whilst supporting a culture of quality and timely customer service. The post holder will:
Operate with supervision from the Finance Transactions Team Leader in the day-to-day planning, organising and performance (to an agreed quality standard and specification) of a range of financial administrative activities. The post holder is expected to demonstrate initiative in the arrangement of their immediate work priorities, including successfully managing any conflicting demands, possessing a basic awareness of the options available and being able to make effective and appropriate decisions in order to meet agreed deadlines and ensure events are dealt with promptly.

Will normally work within well-established documented administrative processes and procedures, as well as financial regulations and procurement procedures to ensure the consistency and quality of the administrative support delivered by the team. The post holder must be a confident communicator as they are required to liaise with University colleagues and external suppliers and customer (including staff and students) in order to ensure that any issues arising are dealt with promptly and efficiently to enable transactions to be processed in a timely manner.

The post holder may be required to suggest improvements or developments to current working practices in consultation with their manager, in order to ensure the smooth running of the service they provide.

**Description of Duties**
The post holder will be required to be familiar with a range of processes that are within the remit of the Finance Transactions Team, enabling them to take on a variety of tasks as required and to support other members of the team. These tasks will include, but not be limited to:
Accounts Payable
- Processing of all supplier invoices and credit notes, plus manual and ad hoc requests for non-staff and students
- Processing of all payment runs (BACS, CHAPS and foreign payments) and issue of remittance advices
- Management of external supplier accounts to minimise financial risk and recovery of balances
- Monitoring and exception reporting for staff expenses and purchasing card claims

Accounts Receivable
- Delivery of the University’s debt management procedures, including debtor contact, and recommendation of proposed sanctions, payment plans, external debt collection agency referrals and legal action
- Monitoring, reporting and reconciling of bad debt write-offs and provisions, including notification and escalation to relevant stakeholders
- Management of external customer accounts to minimise financial risk and recovery of balances

Cash Operations
- Transmission and control of all outgoing payments
- Processing and allocation of all incoming receipts
- Counting, reconciliation and banking of all physical cash received by the University, including investigation and escalation of discrepancies and shortages
- Provision of appropriate security arrangements for all physical cash held on the university campus
- Management of cash handling risk assessments and audit spot checks
- Management and control of all till, petty cash and other cash floats, ensuring levels of physical cash are minimised across the University

**Essential Criteria**

**Qualifications**:

- Vocational qualifications plus extensive relevant work experience

OR
- Learning gained through work experience. Will include short courses and other formal training

Knowledge & Experience
- Substantial experience in an Accounts Payable and/or Accounts Receivable environment
- Experience of providing customer service (internal and external)

Skills & Attributes
- Ability to work as part of a team
- High level of accuracy with attention to detail
- Work independently without undue supervision
- Effective working knowledge of Excel
- Proficient with Accounting software packages

**About Us**
The Finance Department delivers a financial service to the whole of the organisation, and therefore it is important to ensure that the University business needs are met, whilst also considering the career development of its staff. Whilst the post holder may initially focus on a specific transactional processes, there should be a willingness to be flexible about the processes allocated to them as such needs arise.

As the Department/Faculty and the post-holder develop, there will inevitably be some changes to the duties for which the post is responsible, and possibly to the emphasis of the post itself. The University expects that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training w

  • Finance Assistant

    8 months ago

    Stirling, United Kingdom LHH Recruitment Solutions Full time

    **Finance Assistant** **Stirling or Elgin** **Permanent or FTC opportunity available** **£Competitive** LHH Recruitment is delighted to be supporting our client, a leading UK construction business, to appoint two Finance Assistants. As a Financial Assistant, you'll be joining a busy team that's doing incredible things. You will be supporting the...

  • Finance Assistant

    6 months ago

    Stirling, United Kingdom William Simpsons Full time

    **Job Summary** This is a part-time role, 14 hours per week and covering holidays/absence. Fully flexible with days/hours of work. **Duties**: - Assist with accounts payable and accounts receivable functions using Xero software - Process invoices, expense reports, and other financial documents using Xero - Reconcile bank statements and credit card...

  • Finance Assistant

    6 months ago

    Stirling, United Kingdom William Simpsons Full time

    **Job Summary** This is a part-time role, 14 hours per week and covering holidays/absence. Fully flexible with days/hours of work. **Duties**: - Assist with accounts payable and accounts receivable functions using Xero software - Process invoices, expense reports, and other financial documents using Xero - Reconcile bank statements and credit card...

  • Senior Finance Operations Assistant

    7 months ago

    Stirling, United Kingdom University of Stirling Full time

    **Post Details** Full time Open ended There is an expectation that work will be undertaken in the UK. This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK. **The Post** This role is within the Finance Operations team in the Finance Office of the University, which delivers all areas of financial processing...

  • Finance Assistant

    6 months ago

    Stirling, United Kingdom Stem Recruitment Solutions Full time

    STEM Recruitment are delighted to be recruiting for a **Finance Assistant** for their client based in Stirling. This is a full-time, permanent opportunity and is offering hybrid working. **Responsibilities**: - Checking and posting Accounts Payable/Receivable entries - Processing credit card entries - Processing expenses on the finance system - Monitoring...

  • Finance Assistant

    6 months ago

    Stirling, United Kingdom Meraki Full time

    Meraki Talent are delighted to be engaged on the role of Finance Assistant for a market leading and well-respected business based in Stirling. The salary is up to £23,000 + benefits. **The Company*** This client is an award winning company who offer a diverse range of products. **The Role** You will be involved in the following duties: - Payroll...

  • Corporate Finance Specialist

    2 weeks ago

    Stirling, Stirling, United Kingdom JMC Legal Recruitment Full time

    Job Title: Corporate Finance Specialist">About the Role:We are seeking an experienced Corporate Finance Specialist to join our vibrant team in Edinburgh. As a key member of our Corporate Department, you will work on high-profile deals and projects, collaborating with clients and colleagues to drive business growth.About the Company:We are a leading Scottish...

  • Accounts Payable

    6 months ago

    Stirling, United Kingdom Wilkinson & Associates Ltd Full time

    **15 month FTC : Accounts Payable / Finance Assistant Sought : Stirling : Hybrid Working** Fantastic opportunity to join a leading UK organisation in their search for a Finance Assistant due to continued growth within the business. Working in a small team of 6 in finance you will report directly into the Finance Manager in a tight team environment where...

  • Finance Assistant

    6 months ago

    Stirling, United Kingdom Wilkinson & Associates Ltd Full time

    **15 month FTC : Accounts Payable / Finance Assistant Sought : Stirling : Hybrid Working** Fantastic opportunity to join a leading UK organisation in their search for a Finance Assistant due to continued growth within the business. Working in a small team of 6 in finance you will report directly into the Finance Manager in a tight team environment where...

  • Administrative Assistant

    5 days ago

    Stirling, Stirling, United Kingdom Volunteer Scotland Full time

    Volunteer Scotland is committed to delivering an excellent service to our volunteers, stakeholders, and staff. To achieve this goal, we are seeking a highly skilled and experienced individual to fill the role of Administrative Assistant (Finance & HR).We are looking for someone with a strong background in finance and/or HR, ideally within the charitable or...

  • Financial Assistant

    4 weeks ago

    Stirling, Stirling, United Kingdom Lookers Full time

    Overview At Lookers Stirling Audi, we are seeking a highly motivated Financial Assistant to join our dynamic Accounts Office team. This exciting opportunity allows you to develop your skills in finance and administration while working with an award-winning business. As a Financial Assistant, you will be responsible for supporting the Accounts and Admin...

  • Business & Finance Administrator

    6 months ago

    Stirling, United Kingdom Scottish Prison Service Full time

    1- Working as part of the HMP YOI Stirling’s Finance & Business team, the post holder will be responsible for the provision of all aspects of administrative support to the operational function within HMP Stilling and providing support to both CCU’s with a specific focus on month end financial processes and governance- Responsibilities- 1- Report prepare...

  • Finance and Office Administrator

    6 months ago

    Stirling, United Kingdom AMC Safety Management Ltd Full time

    PLEASE NOTE THIS POSITION IS ADVERTISED ON BEHALF OF OUR CLIENT tensARC. **Job Title: Finance and Office Administrator** **Location: Stirling** **Job Type: Part-time** **Company Overview**: tensARC, located in Stirling, is a leading supplier of custom-made shade solutions to residential and commercial customers across the UK. We prioritize delivering...

  • Finance and Office Administrator

    6 months ago

    Stirling, United Kingdom tensARC Full time

    **PLEASE NOTE THIS POSITION IS ADVERTISED ON BEHALF OF OUR CLIENT tensARC** **Job Title: Finance and Office Administrator** **Location: Stirling** **Job Type: Part-time** **Company Overview**: tensARC, located in Stirling, is a leading supplier of custom-made shade solutions to residential and commercial customers across the UK. We prioritize delivering...

  • Hotel Financial Assistant Manager

    2 weeks ago

    Stirling, Stirling, United Kingdom Focus Hotels Management Limited Full time

    About the Role: As a Hotel Financial Assistant Manager with Focus Hotels Management Limited, you will play a crucial role in supporting the hotel's financial operations and administration.Key Responsibilities:Support hotel's financial operations and administrationManage financial transactions, reporting, and analysisPrepare and maintain financial reports,...

  • Canteen PPC Administrator

    6 months ago

    Stirling, United Kingdom Scottish Prison Service Full time

    Based at HMP YOI Stirling and reporting direct to the Procurement Manager, the post holder will provide an effective and efficient general administration service across three establishments, with a particular focus on the administration of the prisoners’ canteen duties and processing of prisoner personal cash and wage related transactions. The post holder...

  • Temporary Finance Role

    6 days ago

    Stirling, Stirling, United Kingdom Office Angels Full time

    **Job Title:** Temporary Finance Role**Company Overview:**Office Angels is a leading staffing agency that provides temporary and permanent staffing solutions to businesses across various industries. We are committed to delivering exceptional service and exceeding our clients' expectations.**Job Description:**We are seeking a highly skilled Finance Assistant...

  • Business Analyst

    4 weeks ago

    Stirling, United Kingdom M&G plc. Full time

    At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial...

  • Head of Finance

    7 months ago

    Stirling, United Kingdom A Pioneering Aqua Tech Engineering Company Full time

    Job Description 1. Job Details Job title**:Head of Finance** Reporting to**:Chief Executive Officer** 2. Industry and Company Aquaculture is the fastest growing food sector in the World. It has the ability to feed the planet sustainably with good, healthy, easily digestible protein. It also helps save wild fish stocks from overfishing. Aqualife is...

  • Finance Assistant

    7 months ago

    Stirling, United Kingdom Dron & Dickson Full time

    Dron & Dickson are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment. Based at five UK locations, we provide specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical and Marine industries. Managed from our UK locations, our services...