Administration Officer

6 days ago


Bridgend, United Kingdom John Raymond Transport Limited Full time

We are one of Europe’s leading transport, logistics and warehousing companies. Our business operates offices, depots, warehouses, customs clearance and vehicle maintenance facilities throughout Europe.

Established in 1963, the business employs in excess of 1,000 employees, operates a fleet of 2,700 asset owned transport units and transports in excess of 100,000 freight loads annually.

We are currently recruiting for an Administration Officer to join our team in John Raymond Transport in Bridgend, UK.

**Key responsibilities of this role include;**
- Insurance policy - maintaining up-to-date claims records and supporting interaction with the company’s insurers. Ensure timely first notification of loss to company insurer.
- Incident records - where required, support the internal investigation process into incidents that arise, ensuring adequate records are kept and relevant internal parties notified.
- HR records - create and oversee the upkeep of HR files for 70+ drivers and other personnel within the business. Holiday tracker to be maintained to ensure employees use only the legal entitlement permitted. Also ensure minimum manning levels are not affected by employee holidays.
- Induction and starter packs - ensure all new staff members are issued with correct paperwork and that internal HR and payroll are notified. Ensure this paperwork is completed appropriately and checked prior to upload onto the system.
- Manage the completion of drivers’ leavers forms and ensure that notifications are sent in a timely manner to payroll. This includes producing monthly driver infringement reports from the compliance software system in readiness for the transport managers to issue to the drivers.
- Driver hiring - support the driver hiring process through drafting and placing job advertisements, supporting the Head of Driver Management with new driver induction and orientation scheduling.
- Dashcams - maintain and adequate supply of dashcams and memory cards within the business, ensuring records are kept of all equipment issued / returned.
- Staff uniforms - manage the ordering, supplier souring and issuing of uniforms for drivers and garage personnel.
- Purchasing - oversee control of purchasing for non-direct expenditure such as office supplies and incidentals. Take responsibility for a company debit card for use of extraordinary expenses.
- Petty cash - manage a petty cash float.
- Driver time sheets - provide support from time-to-time in relation to the compilation of fortnightly driver time sheets.
- Supporting the garage from time-to-time with the registration of work dockets onto the TPS system.
- Liaise with the driver license checking service to ensure all driver of any company vehicle remain compliant and raise any concerns to the transport managers.
- Control driver bulletin to keep drivers updated on changes to company policies and procedures and any changes to legislation.

**Job Types**: Full-time, Permanent

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Day shift

Ability to commute/relocate:

- Bridgend: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are you authorised to work in the UK?

Work Location: In person


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