Digital Health Records Administrator

4 weeks ago


Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

This is an exciting opportunity to work within the Digital Health Records team. You will be working in a busy environment which is moving from a paper based health records to a more digital platform. You will provide a high quality service to the outpatient areas and support the team in meeting required targets.

To provide an efficient Health Records Service throughout the Trust in both paper and digitized records in accordance with relevant policies and procedures. To priorities duties to meet the changing and conflicting demands of the Trust, ensuring that paper records are available, prepared and correctly formatted. To maintain a high level of quality & accuracy when preparing and scanning digital records and carry out duties on any section as required by the department.

1. To retrieve and prepare paper case notes required for outpatient clinics either by tracking and
despatching records in response to requests/pulling lists or prepping/scanning case notes ready to
commit to Electronic Document Repository Management System (EDRMS).

2. To work with the digital Records team leads for digitising case notes, to move from paper to digital
records. Prepping, scanning and data quality, accessing the digitised records. All staff will be required
to prepare, index and scan records following the Trusts policy & procedure.

3. Retrieve loose paper records/ skinny files from departments in readiness for scanning.

4. To ensure case note files are correctly formatted, well presented and in good condition.

5. To print lists / labels in advance of clinics.

6. To deliver case notes/skinny files to clinics around the Trust.

7. To search for case notes which are tracked to other areas within the Trust for appointments.

8. To ensure all records are tracked correctly using the Case note tracking system on PAS.

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and
the way we treat each other. Our values make us who we are. We will expect your values and behaviours

**to reflect the STAR Values of the organisation**:
Service We will put our patients first
Teamwork We will work together
Ambition We will aspire to provide the best service
Respect We will act with integrity

9. To prioritise duties to meet the changing and conflicting demands in Outpatient clinics, rescheduling tasks as necessary and providing a prompt response to requests for records required at short notice.

10. To archive case notes according to local procedure, updating the Patient administration system (PAS).

11. Processing complex and sensitive digital and paper referrals as required, ensuring that all equired data items are completed when registering new referrals and patients on PAS.

Please see attached JD for full Responsibilities and Duties.



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