Portfolio Team Administrator

7 days ago

Lawrence Hill, United Kingdom NHS South Central and West Commissioning Support Unit Full time

We are looking for a highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services. This includes the preparation of agendas and minutes and taking appropriate follow-up actions as required. Supporting the team with the management of projects, gathering information and undertaking enquiries as necessary for the Portfolio Director and their team.

Full administration support which incldues drafting agendas, taking and transcribing minutes, updating action log for several internal and customer meetings. Preparing reports using Excel to provide to customer. Booking couriers and monitoring delivery through the courier’s portal. Arranging accommodation and rail travel. Monitoring and follow up of Statutory and Mandatory training and SmartTime entries. Raising requisitions and receipting stationery, IT equipment and mobile phones ensuring correct procedures are adhered too. Production of a GPIT newsletter.

South Central and West CSU are looking are looking to recruit an experienced and highly motivated Team Administrator to work as part of a dynamic team within the Digital, Data and Technology service, supporting our customer organisations.

The post holder will have a main base in one of the SCW sites but SCW does support flexible/ agile home working. The post holder should note that they may be required to travel to other NHS South, Central and West Commissioning Support Unit (SCW) sites, and to customer locations, so a full clean driving licence and use of a car (or access to other suitable alternative transport) is essential.
- Arranging meetings, preparing agendas, taking and transcribing minutes and distributing notes
- Diary management
- Booking travel and accommodation
- Acting as a point of contact for the DD&T Portfolio Team, dealing and responding effectively with complex queries and passing on relevant information to the appropriate team members
- Developing and maintaining effective electronic and paper filing system
- Supporting courier bookings
- Production and distribution of the GP IT newsletter
- Provide administration support for Digital, Data and Technology directorate (DD&T)
- Working as part of a wider administration function team within DD&T

SCWjobs #SCWRecruitment #NHSjobs #NHSRecruitment #recruitment #jobs

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