Service Administrator

7 months ago

Lawrence Hill, United Kingdom iWork Recruitment Limited Full time

Contract to start on 04-03-24 until 03-06-24 with a possible extension.

**Job Purpose**

Reporting to the Head of Service for Employment & Skills, the Service Coordinator will support the delivery of all of our key initiatives, focussing primarily on supporting the Head of Service and her senior management team with their wide remit to manage external relationships, oversee delivery and manage risks and issues on a day to day basis.

The Employment & Skills Service enables residents across the West of England Combined Authority area to understand and access careers support, training and skills services as well as enabling adults to develop the skills and qualifications needed for life, work, apprenticeships and further learning.

Our team oversees approx £60m of funding each year across its portfolio, and engages with hundreds of external organisations.

The Coordinator will support delivery of this wide remit.

**Responsibilities**

Provide administrative support to enable development and delivery of skills initiatives across the entirety of the Employment & Skills portfolio.

Provide support in developing and maintaining reporting, oversight and governance of the portfolio on a day-to-day basis which is up to date, accurate, and meets service and wider CA needs.

This is a vital element of the role so the post holder must be a confident communicator and able to adapt their communication style and method to support the service user.

Establish and support the wide range of strategic panels, groups and meetings to ensure that the Head of Service and her team are engaging fully with sector and organisational leads - this will include the regional Employment & Skills Advisory Panel, the FE Principals Group, the Skills Officer Group, and any other key groups convened on an adhoc basis

Ensure all strategic senior level meetings receive agendas & papers in a timely fashion and ensure clear and simple notes for each meeting.

Manage the Head of Service diary to ensure that strategic meetings can be attended and are prioritised.

Establish and maintain action registers and ensure that these are fully managed such that actions needed are delivered, by internal or external partners as required.

Support the management and maintenance of all reporting and governance. processes, ensuring the timely preparation and submission of reports and papers.

Work with the People & Skills Comms Manager to ensure the Service is accurately represented in external communications and to ensure that programmes, projects and achievements are promoted.

5245328-02-24

**Salary**: £12.63-£13.67 per hour

Reference ID: 5245328-02-24

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