Administrator

5 months ago


Sutton Valence, United Kingdom Oxleas NHS Foundation Trust Full time

**IMPORTANT INFORMATION, PLEASE READ**: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide: Proof of right to work documentation Proof of ID, needs to include 1 photographic ID Proof of address documentation Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History: 5 years address history will be needed.

Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work
- load and meeting deadlines. Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team. Preparing and presenting any statistical returns as necessary. Undertake any administrative procedures required to support the team, e.g.

arrange medical staff & practitioner rotas organise meetings. Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible. Attending and participating in meetings. Minute meetings e.g.

Handling both routine and urgent matters using initiative and with mínimal supervision. Participating in supervision and PDR/appraisal. Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section. Liaison and telephone contact with all statutory and non-statutory agencies, healthcare practitioners, GPs, consultants and solicitors etc., within prisons, hospitals and community health settings as required.

To act as first point of contact for incoming calls, taking accurate, detailed messages as necessary ensuring these are passed on to the appropriate personnel. Providing and receiving complex and sensitive information. Proactively communicating with colleagues on workload issues, annual leave arrangements and administration issues. Maintain sound working relationships and communication with all colleagues within Oxleas.


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