Finance Administrator

3 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

-Job Purpose
The post holder will join the Institute of Infection and Immunity, MRC-University of Glasgow Centre for Virus Research (CVR) and will provide comprehensive and responsive finance administrative support within the CVR. The post holder will act as the main point of contact for day-to-day finance queries and provide direct support to the Finance Assistant, Business Manager, and the Head of Genomics. The role requires high levels of organisational effectiveness, with significant forward planning required, the ability to support a range of stakeholders and deliver high quality support in a professional manner.
Main

**Responsibilities**:

1. To raise purchase orders, manage a purchasing card and ensure that any expenditure is within budget limits and is made in accordance with the relevant University policies and procedures. Responsible for liaising with external suppliers concerning the purchase of goods and services for the CVR. Arranging for new suppliers (including self-employed contractors) to be added to the Agresso system and submit procurement policy exception (PPE) requests as required.
2. To be the first point of contact for all internal and external financial operational enquiries, answering queries, escalating if required and providing advice to staff, students, visiting researchers on systems and procedures, ensuring the highest standard of customer service is provided.
3. To act as Purchasing Officer for the CVR in accordance with the University policies and procedures. Where required assist with the conference registrations and arrangement of staff and student travel and accommodation using the University travel booking systems.
4. To be responsible for ensuring all purchasing card transactions are made in accordance with University policy and procedures and are reviewed and coded appropriately in the financial systems in a timely manner.
5. To assist the Finance Assistant with monitoring all funding including core funds, external awards, and general funds and to provide data for reports and final expenditure statements.
6. To support colleagues in the preparation of information for both internal and external auditors, and other regulatory bodies, as required.
7. To distribute shared running costs and consumable charges to individual project budgets in a timely manner.
-10. To assist the Head of Genomics with the financial management of projects including monitoring spend and ensuring deadlines are adhered to for internal and external funded projects.
11. To maintain and develop the Genomics facility recoup system and ensure that it is reviewed and updated regularly to reflect changes in costs.
12. To ensure effective communication between the Genomics Facility and CVR Finance including processing monthly project charges.
13. To assist with the financial management of equipment and high value purchases, including procurement.
14. To be responsible for providing general office support and undertaking other reasonable tasks and duties as required by the Finance Assistant, Business Manager and Head of Genomics.
15. To contribute to a culture of continuous improvement by suggesting improvements and implementing new processes to enhance quality of service.

**Knowledge, Qualifications, Skills, and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
or
Scottish Credit and Qualification Framework level 7 (Advanced Higher, SVQ 3, HNC or equivalent), and experience of personal development in a similar role.

**Desirable**:

B1 Working knowledge of Agresso finance system.
B2 Knowledge of the University structure, policies, practices, and procedures relating to financial and procurement processes.

**Skills**

**Essential**:

C1 Ability to prioritise workload and to work to deadlines.
C2 Excellent planning and organisational skills.
C3 Excellent interpersonal and communication skills to deal with staff, students, external stakeholders, and suppliers.
C4 Ability to analyse and resolve problems.
C5 Ability to work both independently using own initiative and as part of a team and be flexible according to the various demands of the role.
C6 Up-to-date skills in Microsoft Office suite; in particular demonstrable ability to create and manipulate spreadsheets.
C7 Financial skills sufficient to analyse financial data and transactions, monitor budgets and report financial detail.

**Experience**

**Essential**:

E1 Recent relevant experience of working in a finance team in a complex environment.
E2 Experience of working with financial information sufficient to analyse financial data and transactions, monitor budgets and report financial details.
E3 Experience of handling confidential Finance and HR related information.
-

**Terms and Conditions**
Salary will be Grade 5, £24,715 - £28,929 per annum.
This post is ful

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